Administrative Assistant

CITY OF GEORGETOWN•Georgetown, KY

8d•$39,732 - $49,076•Onsite

About The Position

Under general supervision, performs administrative duties for the Code Enforcement division. Serves as secretary for the Code Enforcement division within the Fire Department. This role involves typing correspondence, transcribing reports, compiling and preparing reports, maintaining calendars, and potentially serving as a receptionist. The position also assists in maintaining accounting records, requisitions supplies, and manages the budget by verifying and creating purchase orders. Special projects may be assigned by the Assistant Chief.

Requirements

Graduation from high school or equivalent (G.E.D.) supplemented by two years related work experience (secretarial or computer field) and/or specialized training.
Knowledge of practices, procedures, systems, ordinances and policies of the Fire Department or program(s) within the Department.
Knowledge of business English, spelling, arithmetic, punctuation, grammar, and filing.
Knowledge of standard office equipment.
Knowledge of City government and applicable federal, state and local laws and ordinances.
Basic knowledge necessary for maintaining a budget.
Skill in the use of computer and other standard office equipment.
Ability to gather information and to prepare and maintain clear and concise reports.
Ability to review forms, reports and other types of documents insuring accuracy and completeness.
Ability to type accurately.
Ability to establish and maintain effective working relationships with other City officers, employees and the general public.
Valid Kentucky driver’s license required.
Must maintain flexibility in daily operations.
Lifting objects (less than twenty-five pounds) is a requirement.
Use of normal office equipment (telephone, computer, copier, etc.).
May occasionally operate vehicle, but not essential function of the job class.
Must remain drug and alcohol free at all times when working for the City or engages in activities related to work.

Responsibilities

Serves as secretary for Code Enforcement division, within the Fire Department.
Types correspondence from rough draft; may personally compose routine replies.
Ensures written materials are grammatically correct.
Transcribes reports and other materials.
Reviews and collects information from various sources; compiles and prepares reports.
May maintain appointment calendar for supervisor.
May serve as receptionist for department, directing visitors or callers to appropriate office or person, answering telephone inquiries, giving general information in response to public inquiries, etc.
Assists in compiling and recording required records.
Requisitions supplies for division or program as needed.
Maintains budget by verifying, entering and creating purchase orders.
Maintains accounting records.
May perform special projects as assigned by the Assistant Chief.
May perform other duties as assigned by supervisors.