Administrative Assistant
About The Position
This position is responsible for providing administrative support. DUTIES AND RESPONSIBILITIES: Provides assistance to students and faculty; Performs clerical tasks in the data entry function, compiles spreadsheets, etc.; Screens and directs telephone, e-mail, and in-person inquiries.; Maintains confidential and accurate records and files; Maintains program databases; Assists with gathering program data; Handles confidential material accurately and in a professional manner; Prepares Travel Requests, Vouchers; Prepares Purchase Requisitions, Checks Requests and other financial documents; Picks up and delivers departmental mail and other documents; Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required; Prepares Schedule Entry Forms and Schedule Change Forms; Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary; Collects candidate applications and checks for completeness; Prepares communications to students; Communicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments; Forwards documentation to appropriate Advisor/Faculty for approval; Assists with the gathering of data for CAEP/CACREP Accreditation; Assists with gathering of data for outcomes assessment; Prepares reports as needed for CAEP/CACREP and Outcomes Assessment; Updates Advisors in the Banner System; Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook; Maintains regular attendance; Performs other job-related duties as assigned.
Requirements
- High School Diploma or GED
- Three (3) years of experience performing general clerical/administrative assistant work.
- Must possess and maintain a valid New Mexico Driver’s License
- Must be willing to travel
- Must be willing to work overtime as required
- Must be willing to work flexible schedules as needed
- Experience working with Banner (Student Information System) or willingness to learn the system
- Knowledge of general office practices and procedures
- Knowledge of preventative maintenance of office machines
- Knowledge of business communication
- Knowledge of general office procedures
- Skilled in Microsoft Office applications including Word, Excel, and Access
- Skilled with managing webpage content
- Ability to maintain effective working relationships with faculty, students, University community, and the general public
- Ability to communicate effectively by having an excellent command of the English language (both oral and writing)
- Ability to follow written and verbal instruction
- Ability to make independent routine decisions
Nice To Haves
- Associate degree in any field.
Responsibilities
- Provides assistance to students and faculty
- Performs clerical tasks in the data entry function, compiles spreadsheets, etc.
- Screens and directs telephone, e-mail, and in-person inquiries.
- Maintains confidential and accurate records and files
- Maintains program databases
- Assists with gathering program data
- Handles confidential material accurately and in a professional manner
- Prepares Travel Requests, Vouchers
- Prepares Purchase Requisitions, Checks Requests and other financial documents
- Picks up and delivers departmental mail and other documents
- Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required
- Prepares Schedule Entry Forms and Schedule Change Forms
- Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary
- Collects candidate applications and checks for completeness
- Prepares communications to students
- Communicates with students regarding program status
- Answers routine student questions and directs students to appropriate academic departments
- Forwards documentation to appropriate Advisor/Faculty for approval
- Assists with the gathering of data for CAEP/CACREP Accreditation
- Assists with gathering of data for outcomes assessment
- Prepares reports as needed for CAEP/CACREP and Outcomes Assessment
- Updates Advisors in the Banner System
- Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook
- Maintains regular attendance
- Performs other job-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
