Temporary Administrative Assistant

City of Wasilla • City Hall, AK

2d

About The Position

This position is responsible for providing office support functions to various City of Wasilla departments on a Non-Regular, as-needed basis.

Requirements

• High school diploma, GED or equivalent required.
• One year office experience working in a professional or public office.
• High level of interpersonal skills to handle sensitive and confidential situations with demonstrated poise, tact and diplomacy.
• Demonstrated continual attention to detail in composing, typing and proofing materials, prioritizing competing tasks and demands and meeting deadlines.
• Ability to interact and communicate with individuals at all levels of the organization.
• Ability to work independently and with minimal supervision.
• Ability to deal with the public in a courteous, professional manner and to work with constant interruptions.
• Ability to communicate effectively orally, on the telephone and in writing.
• Must be able to quickly and accurately assess the importance of phone calls, emails, or documents and take appropriate action to involve the appropriate people.
• Ability to effectively operate equipment including, but not limited to, computer hardware and software, copy machines, telephones, typewriters, and calculators.
• Knowledge of MS Office software, to include Word, Excel, and Outlook.
• Ability to effectively read printed documents and forms.

Responsibilities

• Handle incoming phone calls, and direct to appropriate staff or departments.
• Receive and direct visitors to the appropriate person or office.
• Prepare a variety of highly confidential and/or specialized reports and maintain strict confidentiality of extremely sensitive data, records, files, and conversations.
• Provide general office support, schedule appointments on calendar, compose and reply to emails.
• Handle meeting preparation, filing, faxing, and scanning.
• Perform other job-related duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED