Administrative Assistant

Tierra Encantada HQ•Minneapolis, MN

10d•Onsite

About The Position

Tierra Encantada, headquartered in Minneapolis, MN is the leader in Spanish immersion early education®, and provides high-quality language immersion education and care to children 6 weeks through 6 years of age. At Tierra Encantada, we believe the earliest years should open a world of possibilities. As the Leader in Spanish Immersion Early Education®, we nurture the whole child through joyful play-based learning and a globally inspired culinary program featuring wholesome meals prepared from scratch each day. By fostering curiosity, confidence, cultural understanding, and healthy habits, we prepare children for a lifetime of learning while creating warm, engaging environments that families trust. Join us and be part of a mission-driven team that is committed to making a lasting impact-one child, one family, and one community at a time. Position Overview We are seeking a proactive and organized Administrative Assistant to support daily office operations. This individual will be responsible for maintaining office cleanliness, managing communication, assisting with purchasing needs, coordinating meetings and events, and providing general administrative support across departments. The ideal candidate will be detail-oriented, flexible, and able to multitask in a fast-paced environment.

Requirements

Prior office management, front desk or customer service experience preferred.
Strong organizational and multitasking skills.
Task oriented, with a proactive, self-starting approach to recurring processes.
Excellent verbal and written communication.
Ability to handle various administrative tasks in a timely and efficient manner.
Proficient in Microsoft Office Suite, basic office equipment and general office technology (comfortable troubleshooting phones/printers a plus).
A positive, proactive attitude and ability to work well independently and as part of a team.

Responsibilities

Proactively restock and maintain the HQ cafe (fridges, snacks, coffee, tea, dishwashers) on a daily and weekly basis.
Maintain office common areas, conference rooms, bathrooms and the supply room restocked (paper good and soap)
Provide general administrative support, including data entry, filing, and preparing documents or reports.
Welcome guests by greeting them, in person or on the phone, answering or directing inquiries.
Oversee purchasing tasks, including ordering office and breakroom supplies, and managing urgent purchasing needs.
Support with organizing company meetings, training sessions, and events (e.g., ordering food, coordinating meeting spaces, and preparing materials).
Assist in the planning and execution of office celebrations and team bonding activities.
Handle miscellaneous administrative tasks, including managing inventory and assisting with employee workspace setup.
Receive, short and distribute incoming mail and packages daily following the company's receiving policy and prepare outgoing mail and shipments.
Running errands, including trips to the post office – Handling mail and packages, shipping items, and ensuring timely delivery of company correspondence.
Conduct regular Mystery Shopping by phone and email, a core recurring part of this role.