Administrative Assistant (Moanalua, HI)
About The Position
Immediate opening for a dedicated individual with a strong work ethic and a demonstrated success in an administrative support role. This person needs to have great communications skills along with Admin Assistant skills. The applicant must have a solid knowledge of the Microsoft Suite programs to include, Word, Excel, PowerPoint, Scheduler and Outlook (MS 365) and must have a solid history of being on time and time management. In this role, the Administrative Specialist will support our security operations in the region by providing logistic and administrative support. The Administrative Specialist is responsible for data entry, billing, and payroll duties. Must be extremely organized, flexible, and enjoy supporting a growing organization in an administrative role while maintaining Customer Service in the forefront of all interactions with a focus on finding solutions for staff. In addition, the ideal applicant will have a high level of professionalism and confidentiality, with expertise in outlook, excel and PowerPoint and familiarity with billing software. Superior verbal communication skills, strong decision-making ability, and attention to detail are equally important. The company requires and provides a physical screening/exam.
Requirements
- Great communications skills
- Admin Assistant skills
- Solid knowledge of the Microsoft Suite programs to include, Word, Excel, PowerPoint, Scheduler and Outlook (MS 365)
- Solid history of being on time and time management
- Extremely organized
- Flexible
- High level of professionalism
- Confidentiality
- Expertise in outlook, excel and PowerPoint
- Familiarity with billing software
- Superior verbal communication skills
- Strong decision-making ability
- Attention to detail
Responsibilities
- ID Badge preparation & final output, using the Lenel platform
- Maintain & Disburse tickets through ServiceNow
- Verify employment status through HR with AccessNow
- Collaborate with Managers for badging needs / exceptions
- Document & provide data for Security Reports (CORE)
- Preside over Lost & Found program
- Networking / Distribution of Key program with stakeholders
- Education / communication on Parking Program
- Informing / organizing requests for and received from Offsite Officers
- Champion specific Badging E-mail for accessibility & staff use
- Filing, organizing and other administrative tasks
- Handling confidential and sensitive employee information
- Placing and tracking uniform orders
- Replenishing and tracking of security officer equipment
- Assisting Support Services Department with general administrative and clerical support
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
