Administrative Assistant - Meteorology and Atmospheric Science

Penn State University • University Park, IL

22h

About The Position

The Administrative Support Assistant (Support) provides advanced administrative and operational support for the unit’s part-time personnel functions. This position independently coordinates part-time hiring, timekeeping, onboarding, and separations as well as serves as department initiator in a centralized financial model. The role serves as a primary administrative resource for faculty and leadership, ensuring accuracy, compliance, and continuity of administrative support for the unit. To apply, please submit a resume and cover letter online.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• No prior relevant work experience required; previous relevant work experience accepted in lieu of education.

Responsibilities

• Independently plan, organize, and coordinate administrative processes related to hiring part-time and student employees, including onboarding and separations.
• Act as unit timekeeper and monitor payroll-related data for accuracy; identify issues and coordinate resolution with faculty and central offices
• Administer undergraduate research and training programs (e.g., NSF REU, Road Scholars, and grant workshops), including participant onboarding, stipend coordination, documentation, and compliance tracking
• Serve as the administrative contact for department property inventory, facilities, and package distribution for tracking and problem resolution
• Interpret and apply University, college, and unit policies; advise faculty and students on procedures and escalate complex issues as appropriate
• Act as unit initiator and pay and reconcile monthly, recurring bills for department and research activities (cable, electricity at remote research locations, etc.).
• Act as initiator for departmental purchases (furniture, equipment to upgrade labs, weather center, etc.)
• Manage and post to department social media accounts.
• Assist with supporting and coordinating department events as needed

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED