Ministry and Administrative Assistant

Archdiocese of San Antonio•San Antonio, TX

8d•Onsite

About The Position

The Ministry and Administrative Assistant provide essential administrative support to ensure the smooth functioning of the office. This role involves managing day-to-day operations, handling correspondence, organizing meetings, maintaining records, and assisting with general office tasks.

Requirements

Excellent communication and interpersonal skills, with the ability to engage and work with diverse groups of people, including children, adults, volunteers, and parish staff.
Strong organizational and time management skills.
Ability to work in fast-paced environment.
High school diploma or equivalent.
At least one year experience of working in an administrative role providing direct support to others.
Working knowledge of computer, copy machine, printer/fax/scanner, business phone system, and other office equipment.
Bilingual in English and Spanish
Proven intermediate level of proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
Excellent attention to detail and organizational skills.
Strong written and verbal communication skills.
Ability to handle sensitive information with integrity and discretion. Confidentiality is essential.
Must have good critical thinking and problem-solving skills.
Must be detail oriented, organized, self-motivated, work well independently and on a team.
Reliable transportation
Valid driver license
Valid vehicle insurance

Nice To Haves

Associate’s degree preferred

Responsibilities

Develop and publish quarterly AV volunteer schedule.
Organize and schedule meetings, appointments, as requested for AV volunteers by Director of Liturgy.
Maintain office supplies and inventory, ordering as necessary.
Prepare and edit documents, reports, and presentations.
Maintain filing systems, both physical and electronic.
Train AV volunteers as required.
Support various departments with administrative tasks, as required.
Coordinate events, meetings, and conference calls.
Assist with service opportunities, Vacation Bible School, Halloween Carnival, All Soul’s Day prayer service, Christmas Children’s Mass, Good Friday way of the cross, Easter egg hunt, and other events.
Supports and upholds the philosophy of Catholicism and the mission of the parish. Must take opportunities offered to further own Faith Formation. Have self-knowledge and ability to share the Catholic faith.
Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
Adhering to safety training and protocols and taking precautionary measure to ensure the safety and well-being of self, others.
Responsible for protecting the confidentiality of any information or material obtained in the service to the parish.
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
Performs other duties as assigned.