Administrative Assistant - Retirement Office

Diocese of Orlando•Orlando, FL

116d

About The Position

The administrative assistant enhances administrative effectiveness by providing clerical support to the Retirement Manager and HR Department. The Administrative Assistant provides professional administrative support services, contributing to the team effort by accomplishing related results as needed. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person’s God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

Requirements

Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese.
Associate’s degree in business, accounting or finance and three to five years of relevant experience. Proficient in Microsoft Office, especially Word, Excel, and Outlook. One to two years’ experience with databases. Bilingual in Spanish and English preferred. Must possess excellent writing skills and the ability to maintain confidentiality.
Highly organized and propensity for detailed work.
Excellent analytical skills and problem-solving capacity.
Ability to effectively prioritize tasks and time demands.
Ability to maintain high level of confidentiality.
Good written and oral communication skills.
Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential.
Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.

Nice To Haves

Bilingual in Spanish and English preferred.

Responsibilities

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Maintains and organizes paper and electronic files in accordance with Diocesan policy.
Provides excellent customer service and assistance
Completes requests by answering or referring inquiries via the telephone; refers calls to appropriate person, entity, or outside agencies
Maintains employee confidence and protects operations by keeping human resource information confidential
Prepares reports by collecting information
Provides lunch relief to Chancery receptionist, as needed
Performs scanning and filing of confidential documents; shreds as required
Maintains and enters data into IPAS, HRIS, and other systems.
Explains and communicates retirement process to employees
Processes weekly deposits
Supports the monthly preparation of actuarial data
Updates employment data spreadsheets
Prepares and distributes retirement packets
Produces and communicates results of benefits reports
Contributes to team effort by accomplishing related results as needed
Performs all other duties as assigned