Administrative Assistant

Hilton • McLean, VA

55d • Onsite

About The Position

As an Administrative Assistant supporting the SVP & Chief Commercial Officer, you will provide high-level administrative and operational support to ensure the efficient day-to-day functioning of the organization. Reporting to the Chief Commercial Officer, you will manage complex calendars, coordinate meetings across multiple time zones, arrange domestic and international travel, prepare expense reports, process invoices, and support the development and maintenance of documents and presentation materials. You will help ensure priorities are well managed, timelines are met, and key deliverables move forward. This role requires strong organization, attention to detail, and proactive communication, as well as the skill to build effective working relationships with internal partners and external stakeholders across a global, matrixed environment.

Requirements

• Five (5) years of administrative experience, including experience supporting senior leaders.
• Demonstrated success in a large, global, highly matrixed environment with leaders across multiple time zones.
• Exceptional organizational, prioritization, and time-management skills.
• Strong proficiency in Outlook, Word, PowerPoint, and Excel.
• Extensive experience managing multiple executives' calendars simultaneously.
• Experience arranging complex international travel and flexibility to support global business hours when needed.
• In office four days a week (on average)

Nice To Haves

• Associate's Degree/College Diploma
• Seven (7) years of professional experience
• Prior experience in the Hospitality industry

Responsibilities

• Manage complex executive calendars and coordinate domestic and international travel, including booking itineraries and confirming meetings, locations, equipment, and catering. This includes tracking visa requirements, passport renewals, and Global Entry expirations.
• Provide administrative support to an international leadership team operating across multiple time zones.
• Prepare and submit expense reports, including reconciliation of multiple currencies.
• Draft and prepare documents, reports, correspondence, emails, and presentations, and capture and distribute meeting notes.
• Be a liaison within the Commercial Services organization and across Hilton functions, and with external owners, development teams, and agency partners.
• Partner with fellow administrative assistants to coordinate meetings with senior executives and cross-functional teams, including securing meeting space, supplies, and catering.
• Support the planning and execution of large team meetings, leadership events, and external engagements.
• Maintain contact lists, files, and office supplies to ensure smooth daily operations.
• Track budgets and manage invoice processing and approvals.
• Support payroll-related processes and data entry.
• Lead and complete special projects and ad hoc initiatives as assigned.

Benefits

• Go Hilton travel program\: 110 nights of discounted travel with room rates as low as $40/night
• Hilton Shares\: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
• Paid parental leave for eligible Team Members, including partners and adoptive parents
• Mental health resources including free counseling through our Employee Assistance Program
• Paid Time Off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree