Administrative Assistant

Little People's College•Fairhaven, MA

2d•Onsite

About The Position

The Administrative Assistant will support recruitment and human resource functions, manage calendars for senior management, and have the freedom to create and implement new processes and procedures. This role requires independent navigation of Windows PC & iOS, proficiency with office equipment and software (including Jotform, Canva, Constant Contact, Paylocity, and Procare), and strong skills in MS Office. The ideal candidate is proactive, eager to take on new challenges and special projects, and possesses excellent organizational, time management, and problem-solving abilities. Strong communication skills, attention to detail, and the capacity for critical thinking are essential. Familiarity with Spanish/Portuguese and childcare environments is a significant advantage.

Requirements

Able to independently navigate Windows PC & iOS and use the internet as a resource to problem solve, find information, etc
Successfully use (and quickly adapt to new) office equipment (copy machines, scanners, printers, fax machines, etc.), hardware and software to improve processes/systems.
Currently using Jotform, Canva, Constant Contact, Paylocity, and Procare
Highly Proficient in MS Office (MS Word, MS Excel, MS Publisher and MS PowerPoint)
Takes initiative in getting tasks done, very willing to jump into something new and offer whatever help is needed
Eager to take on special projects and collaborative team assignments
Is efficient in terms of time usage & work style (Strong organizational skills with the ability to multi-task as well as work independently)
Excellent time management skills and ability to prioritize workload on short notice
Attention to detail and problem-solving skills
Ability to think logically and critically to improve systems and streamline processes
Excellent written and verbal communication skills
Able to communicate in a professional, polite, and empathetic manner
Being comfortable asking questions and able to implement constructive feedback

Nice To Haves

Spanish and/or Portuguese speaking
Familiarity with child care environments, regulations, agencies (Massachusetts Early Education & Care, NAEYC, etc.)

Responsibilities

Recruitment and human resource functions involving applicants and existing employees
Maintaining calendar and schedule of two senior management members
Creating and implementing processes and procedures
Navigating Windows PC & iOS and using the internet for problem-solving and information gathering
Using and adapting to new office equipment, hardware, and software
Improving processes and systems using various software and tools
Taking initiative in getting tasks done and offering assistance
Taking on special projects and collaborative team assignments
Managing time efficiently and prioritizing workload
Improving systems and streamlining processes through logical and critical thinking
Communicating in a professional, polite, and empathetic manner
Asking questions and implementing constructive feedback