Administrative Assistant (Assisted Living)

DePaul•City of North Tonawanda, NY

3d•Onsite

About The Position

Wheatfield Commons, a DePaul Senior Living Community is hiring a full-time Administrative Assistant to work the day shift, Monday through Friday. The purpose of this position is to maintain all records in accordance with state regulations and facility policy. The administrative assistant assists with designated business functions and business office management.

Requirements

Must be at least eighteen (18) years of age and hold a high school diploma or GED.
Minimum of one year experience using office / business skills.
Must have the required references and criminal record check.
Must be in good standing with the Health Care Personnel Registry.
Must have required annual Tuberculosis (TB) testing and annual Health Assessment completed.
Must have good organizational and multi-tasking skills.
Must have a valid New York State Driver’s license that meets DePaul clean driving record policy.

Responsibilities

Assures that telephones are answered promptly and professionally.
Processes incoming and outgoing mail; assures residents receive their mail timely.
Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and collections.
Maintains inventory of office supplies and forms; orders as needed.
Arranges for maintenance of office equipment.
Supervises part-time Receptionists.
Maintains daily census.
Assembles and maintains a supply of new admission packets for resident admissions.
Assists in completing resident admissions.
Checks admission information for accuracy and completeness.
Upon discharge of resident, assembles record for permanent filing.
Holds in confidence all information contained in the resident’s record and other documents pertaining to the resident (includes family information).
Assembles and maintains a supply of new employee packets.
Assists in the hiring approval process.
Assists in the New Employee Orientation process.
Assembles and maintains personnel files.
Assures employee information is kept current and confidential.
Maintains attendance records on employees.
Maintains a record of in-service and training attendance.
Assists with marketing.
Attends all in-services and assists as needed.
Performs all other duties and special projects as assigned.
Promotes loyalty among staff, generates positive attitude in facility by demonstrating support of the policies and procedures.