Administrative Assistant

Financial Technology Partners • New York, NY

2d • $70,000 - $80,000 • Hybrid

About The Position

We are seeking a polished, proactive, and highly organized Administrative Assistant to provide essential support to our Vice Presidents, Directors and Managing Directors in our New York office. This individual will play a central role in the day-to-day operations of the office — managing communications, coordinating logistics, and creating a seamless experience for both staff and guests. The ideal candidate is a self-starter who anticipates needs before they arise and takes pride in keeping a professional environment running at its best.

Requirements

• 2–4 years of experience in an administrative support role, preferably within a professional services or financial services environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills, with the maturity and presence to interact confidently with senior executives and clients.
• Demonstrated ability to multitask, prioritize effectively, and thrive in a fast-paced, dynamic setting.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Zoom) familiarity with travel booking tools a plus (Brex).
• Comfortable operating within a small, collaborative office environment.
• A proactive problem-solver who works well independently and as part of a team.
• Bachelor's degree required.
• U.S. work authorization required (the firm does not sponsor work visas).

Nice To Haves

• Familiarity with travel booking tools (Brex).

Responsibilities

• Provide comprehensive administrative support to senior team members, including calendar management across multiple time zones, email correspondence, and travel coordination.
• Drive efficiency through strong organization, attention to detail, and effective prioritization of multiple deadlines.
• Coordinate meetings involving clients, investors, or deal counterparties, anticipating conflicts before they arise
• Create and manage detailed itineraries (flights, hotels, ground transport) often on short notice
• Coordinate conference rooms, video conferencing, and materials for both internal and external meetings
• Handle last-minute changes gracefully when deals or client needs shift priorities
• Serve as a polished first point of contact for clients, partners, and senior leadership, ensuring a welcoming and professional experience
• Process expense reports and reimbursements accurately and on time

Benefits

• Competitive base salary of $70,000 - $80,000 + bonus, commensurate with experience.
• Excellent career development opportunities within a growing, dynamic firm.
• Direct exposure to premier clients and senior executives in the financial technology space.
• A close-knit, inclusive team culture where your contributions are recognized and valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level