Part-time Administrative Assistant - Globe Campus

GILA COUNTY COMMUNITY COLLEGE DISTRICT•Globe, AZ

10d•$19 - $22•Onsite

About The Position

This is a part-time Administrative Assistant position at Globe Campus. A Level 1 Fingerprint Clearance Card is required for employment at Gila Community College. The role involves performing general physical activities, operating office equipment, and providing effective assistance to College stakeholders in various business environments, requiring critical thinking, organization, and professional communication skills. The position operates under medium supervision, with independent decision-making required to manage responsibilities and assist high-level administrators and/or board members.

Requirements

A combination of training, education, and experience in the various areas of responsibilities that will enable the employee to succeed.
Ability to pass a background screening process and/or obtain a Level 1 Fingerprint Clearance Card is necessary.
One year of direct experience with professional business office practices/procedures and productivity enhancing technologies and office equipment.
Proficiency in Microsoft Office including Word, Outlook, and Excel.
Possess excellent attention to detail skills including grammar, punctuation, spelling, and proofreading skills.
Possess excellent verbal and written communication skills.
Possess excellent interpersonal and customer service skills.
Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment, machines, and materials. Some whole-body movement such as lifting, balancing, walking, stooping, carrying objects and handling materials may be required.
Ability to operate and troubleshoot various office equipment including computers and other technological hardware in a safe and effective manner.

Nice To Haves

Two or more years of direct experience within an office environment providing a wide range of professional assistance to administrative and/or executive level personnel.
Proficiency in Microsoft Office PowerPoint.
Proficiency in Microsoft Publisher and/or Adobe Acrobat.

Responsibilities

Provide administrative support to ensure efficient operation of the office.
Respond to phones, emails, and in-person questions/requests from College stakeholders.
Prepare a variety of professional communications to include but not limited to memos, letters, reports, minutes, agendas, and other information/data media.
Maintain filing systems, including electronic files, in an organized, secure, and efficient manner.
Receive, sort, and distribute incoming and outgoing mail.
Monitor, maintain, and order supplies.
Coordinate and schedule travel, meetings, appointments, and events.
Organize, plan, and prioritize work and workflows both individually and for administrators and co-workers as needed.
Maintain confidentiality and security of information within the College.
Develop and maintain the trust of administrators, board members, co-workers, and other College stakeholders by professionally fulfilling the responsibilities of the position and serving the best interests of the College.
Develop constructive and cooperative working relationships with supervisors, co-workers, and other College stakeholders and provide professional assistance with administrative and business processes for high-level administrator(s) and others as needed.
Maintain business environment/situational awareness to understand and respond effectively to all situations by providing appropriate assistance to College stakeholders as needed.
Understand and follow College policies and procedures; assist others in understanding and following College policies and procedures.
Assist others in the performance of business processes as needed.
Perform similar duties not specifically listed as directed.