Administrative Assistant

New Hope Services Inc•Jeffersonville, IN

16d•$18

About The Position

New Hope Services (NHS) is proudly celebrating 65 years of service to Southern Indiana and our extended service area. NHS has built the capacity to provide a full continuum of human services from child and family support through ability services. Our unique expertise in developing affordable housing allows us to also partner with the communities we serve to have an even greater positive economic and community development impact. Administrative Assistant - FT - Clark County Starting Rate: $18.00/hour Full Time employees are eligible for benefits 1st day of the month following 30 days of employment

Requirements

Computer skills with proficiency in Microsoft Word/Excel, minimum 2 years of experience
Must be detail oriented and possess the ability to coordinate and handle multiple tasks simultaneously
BE ABLE TO MAINTAIN A PROFESSIONAL ATTITUDE AND WORK EFFECTIVELY WITH ALL LEVELS OF STAFF
Efficient verbal, written and typing skills
Must possess good listening skills
High School Diploma or equivalent
2 years of clerical experience, required

Responsibilities

Greet all visitors to the facility and provide courteous and professional responses to their individual business needs and/or direct the visitors to appropriate staff
Responsible for ensuring secure entry to the building is maintained at all times
Maintain daily attendance sheet for The Square – signing consumers in and out
Receive and properly route all incoming calls and ensure staff receives appropriate messages
Responsible for keeping reception area neat and organized at all times and watering plants
Stamp, process, and distribute mail daily
Update monthly Birthday & Anniversary announcements for HRD to post on website
Prepare New Hire Orientation Packets
Responsible for typing correspondence, faxing, shredding, and copying documents as needed
Create and maintain fillable Adobe Acrobat forms for the company handbooks
Ensure that the front office equipment is properly maintained and that necessary operating materials (toner and paper) are stocked according to need
Order office supplies for Center and HF Offices
Update and maintain organization’s phone list
Submit Purchase Orders
Responsible for Petty Cash
Post sign out spreadsheet for vehicle fleet
Process gas receipts and match to monthly invoice
Create monthly vehicle schedule excel file for checkout
Order, distribute and bill for TARC tickets
Enter all new consumer information and keep existing consumer’s information up to date in client tracking software(s) – Ability Services
Maintain Center and Scott County consumer rosters and demographics
Create and submit monthly board reports
Complete Day and Employment Services Outcomes System report – completed annually
Process State emails
Contribute to team effort to accomplish the Mission Statement of NHS
Maintain highest degree of confidentiality regarding all client, personnel and financial matters of NHS
Maintain familiarity with and review the personnel policies and procedures of New Hope Services (Employee Handbook)
Perform other related duties as requested by Supervisor