Administrative Assistant

Humana • Louisville, KY

26d • Hybrid

About The Position

Humana is looking for a trusted partner to support the executive legal team. As an Administrative Assistant 3, you will be responsible for managing complex schedules, handling sensitive contracts, and driving department efficiency, all while maintaining the highest standards of confidentiality. This position offers you the opportunity to use your independent judgment, initiative, and strong understanding of legal procedures to make a meaningful impact. Reporting directly to the VP, Associate General Counsel, Privacy, you'll serve as a critical liaison between executives, internal teams, and external counsel. Successful candidates will possess exceptional written and verbal communication skills, high attention to detail, experience managing competing priorities, and the ability to maintain the utmost confidentiality. If you are eager to contribute to Humana's culture of governance and operational excellence, we invite you to join our team.

Requirements

• 3 or more years of administrative experience, specifically supporting corporate executives or working in a corporate law department/firm.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and document management or billing software.

Nice To Haves

• Associate or bachelor's degree
• Experience with internet research and proof-reading/editing

Responsibilities

• Manage highly complex and frequently changing calendars for the legal executive and applicable staff.
• Coordinate cross-functional meetings, committees, and executive staff meetings, including material preparation and room/catering bookings.
• Make travel arrangements, prepare detailed itineraries, and process executive expense reports.
• Transcribe, type, draft, proofread, and format a variety of material such as correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations.
• Maintain both physical and electronic files, often utilizing enterprise document management systems to ensure compliance with corporate governance guidelines.
• Process legal invoices from outside counsel and track the legal department's budget and expenses.
• Maintain contact lists, organizational charts, and department rosters.
• Assist with tracking corporate litigation, regulatory filings, etc.
• Serve as the primary point of contact between the legal executive, C-suite executives, external law firms, and internal business units.
• Screen incoming communications, route inquiries, and manage sensitive or confidential corporate information with tact.
• Use your skills to make an impact.

Benefits

• medical
• dental
• vision benefits
• 401(k) retirement savings plan
• time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
• short-term and long-term disability
• life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree