Administrative Assistant

ROMAN CATHOLIC DIOCESE OF CORPUS CHRISTI•Corpus Christi, TX

19d•Onsite

About The Position

St. Pius X Catholic School in Corpus Christi, Texas, is hiring a full-time Administrative Assistant for the school office. This role will provide administrative and clerical support to the principal, front office, bookkeeper, and students records and data. The Diocesan Bishop is the visible principle and foundation of unity in the "Diocese" entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community. In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people. He shares with them the apostolic mission and entrusts various responsibilities to them. Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways, as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.

Requirements

High School Diploma or equivalent
Valid Texas driver's license
Must be 21 years of age or older
Knowledge of effective use of technology
Strong public relation skills, organizational skills, and strong oral and written communication skills
Strong oral and written communication skills
Must have organizational skills and a thorough knowledge of general office functions
Must demonstrate ability to effectively and tactfully deal with all school publics
Must demonstrate ability to maintain confidentiality
Ability to carry, pull, push, lift, or move objects 10 pounds or more
Ability to maintain composure under duress; maintain emotional control under stress
Must maintain confidentiality
Submit to employment required screenings, criminal background, drug screening, and motor vehicle record check
Obtain certification in Safe Environment training provided by the Office of Safe Environment and Child and Family Resources
Position requires adherence to diocesan policies and procedures

Responsibilities

As an integral part of the ministry for the Church, this position will support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal life
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Continuously grows in the ministry by participating in religious ceremonies, training sessions, and reflection activities as direct
Performs other office duties as directed by the Principal, including but not restricted to business office functions
Assist with campus budget preparation and maintain accurate records of expenditures
Assist with planning and preparation of faculty meetings and campus activities
Perform routine clerical tasks, including answering phones, greeting visitors, filing, organizing, managing incoming and outgoing mail, managing office communication and records, managing supply and fixed asset inventory, etc.
Perform routine bookkeeping tasks, including maintaining budget records, AP/AR, processing purchase orders, preparing cash deposits, and maintaining ledger
Assist with the school calendar of events; scheduling faculty meetings, campus activities, and appointments for the Principal
Maintain confidentiality in all communication and records
Provide assistance, support and direction for students, staff, and families as needed; maintain positive, frequent parent communication, returning calls promptly
Collect, verify, maintain, and report accurate attendance data, including daily, class, semester, and end-of-term reports
Maintain daily teacher attendance logs and records for substitute teachers
Maintain personnel time records, including leave requests and reports, and compile information for the central office
Create and maintain student files, ensuring their completeness in school databases; and manage input of student tuition, financial aid, and incidental billing
Assist with registration and enrollment of new students, including requesting and sending records, and creating and maintaining complete and accurate student files; process withdrawals
Distribute report cards and progress reports
Maintain vaccination records, IMMTRAC database, and complete state compliance reports for vision, hearing, and spinal screenings and Acanthosis Nigricans
Maintain Openpath security database and Raptor security database
Perform other duties as assigned