Administrative Assistant

TechOp Solutions International•Phoenix, AZ

23d

About The Position

TechOp Solutions is seeking Administrative Support Specialist to provide full-time administrative support to our Federal client. The Support Specialist will perform a broad range of administrative, clerical, and communication functions supporting leadership team and staff. The ideal candidate is detail-oriented, organized, and capable of handling multiple priorities with professionalism in a fast-paced government environment. Perform standard and non-standard administrative duties to support offices and management. Provide receptionist duties — greet visitors, answer calls, and route inquiries appropriately. Maintain appointment calendars; schedule meetings and teleconferences. Compose and respond to routine correspondence and manage email communications. Support vehicle mileage tracking and equipment inventory. Prepare meeting materials, record and distribute minutes, and maintain organized filing systems. Assist with timekeeping through GovTA, maintain personnel files, and run attendance reports. Compile and organize budget information, reports, and recurring documentation. Maintain databases, shared drives, and post order tracking spreadsheets. Other duties, as assigned

Requirements

1+ years of administrative experience
BA/BS
Strong communication, organization, and time management abilities.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook), database systems, and office equipment

Responsibilities

Perform standard and non-standard administrative duties to support offices and management.
Provide receptionist duties — greet visitors, answer calls, and route inquiries appropriately.
Maintain appointment calendars; schedule meetings and teleconferences.
Compose and respond to routine correspondence and manage email communications.
Support vehicle mileage tracking and equipment inventory.
Prepare meeting materials, record and distribute minutes, and maintain organized filing systems.
Assist with timekeeping through GovTA, maintain personnel files, and run attendance reports.
Compile and organize budget information, reports, and recurring documentation.
Maintain databases, shared drives, and post order tracking spreadsheets.
Other duties, as assigned