Administrative Assistant

VIAVI Solutions•Santa Rosa, CA

27d•$21 - $39

About The Position

Summary: VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications. We are the people behind the products that help keep the world connected at home, school, work, at play, and everywhere in between. VIAVI employees are passionate about supporting customer success and we welcome people who bring their best every day to the company – to question, to collaborate and to push for solutions that will delight our customers. Duties & Responsibilities: Responsibilities include: Assist the VP of R&D, point person for departments and building support. Manage internal/external group events, conferences, and customer visits. Make domestic and international travel reservations, obtain passports and visas. Organize and schedule meetings. Manage technical training classes. Ensure and maintain confidentiality of all appropriate communications and documentation. Process purchase requisition and invoices for payments. Maintain office supplies and ensure smooth office operations. Collaborate and brainstorm with other Administrative Assistants in performance and implementing new tools/processes for company’s success. Maintain a positive working relationship with staff, internal departments, and outside vendors. Pre-Requisites / Skills / Experience Requirements: Qualifications: HS Diploma or equivalent required; Associate degree preferred. 3-6 years of previous Administrative Assistant experience. Ability to prioritize and multitask; demonstrates urgency and respect for deadlines. Confident in nature working within a shifting, fast-paced environment. Ability to work well under pressure. Solid computer skills - Microsoft Office Suite including Word, PowerPoint, Excel, Outlook, and Teams; Oracle experience. Poise, professionalism, and good judgment. Exceptional writing and communication skills. Refined organizational skills, eye for efficiency. Experience with planning company events. Personable team player, dedicated to supporting the company’s overall goals and promoting cost-saving measures. If you have what it takes to push boundaries and seize opportunities, apply to join our team today. VIAVI Solutions is an equal opportunity and affirmative action employer – minorities/females/veterans/persons with disabilities. Job Posting Pay Range: 21 to 39 Exceptional qualifications, experience and location may impact salary. VIAVI offers a competitive benefits package that includes paid time off, health, life and disability insurance, 401(k), and a bonus program. VIAVI empowers Service Providers and IT organizations to manage the network lifecycle for complex 5G and Fiber networks with intuitive instruments, systems and technologies; and our expertise in light management and optical coatings help protect the world's bank notes from counterfeiters, enhance the colors you see, and enable advanced technology such as 3D sensing. We are a team of thought leaders who have the freedom to support and innovate and look for new effective and efficient solutions for our customers.

Requirements

HS Diploma or equivalent required; Associate degree preferred.
3-6 years of previous Administrative Assistant experience.
Ability to prioritize and multitask; demonstrates urgency and respect for deadlines.
Confident in nature working within a shifting, fast-paced environment.
Ability to work well under pressure.
Solid computer skills - Microsoft Office Suite including Word, PowerPoint, Excel, Outlook, and Teams; Oracle experience.
Poise, professionalism, and good judgment.
Exceptional writing and communication skills.
Refined organizational skills, eye for efficiency.
Experience with planning company events.
Personable team player, dedicated to supporting the company’s overall goals and promoting cost-saving measures.

Nice To Haves

Associate degree preferred.

Responsibilities

Assist the VP of R&D, point person for departments and building support.
Manage internal/external group events, conferences, and customer visits.
Make domestic and international travel reservations, obtain passports and visas.
Organize and schedule meetings.
Manage technical training classes.
Ensure and maintain confidentiality of all appropriate communications and documentation.
Process purchase requisition and invoices for payments.
Maintain office supplies and ensure smooth office operations.
Collaborate and brainstorm with other Administrative Assistants in performance and implementing new tools/processes for company’s success.
Maintain a positive working relationship with staff, internal departments, and outside vendors.