Administrative Assistant

Cassia • Moose Lake, MN

1d • $20 - $24 • Onsite

About The Position

Moose Lake Assisted Living, a Cassia community, is hiring an Administrative Assistant to join our team in Moose Lake, MN. The Administrative Assistant supports the day-to-day operations of the community by assisting with administrative functions, payroll, billing, employee scheduling, and food management. This role works closely with the Housing Director and other team members to maintain accurate records, coordinate staffing needs, assist residents and families, and help ensure smooth daily operations. The ideal candidate is organized, detail-oriented, and dependable, with strong communication skills and the ability to manage multiple administrative responsibilities.

Requirements

• High school diploma or equivalent required.
• Accounting and/or payroll/benefits experience required.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to maintain confidentiality and manage multiple priorities.
• Proficiency with computers, including Microsoft Word and Excel.

Nice To Haves

• Certified Dietary Manager or willingness to obtain certification.
• experience with Kronos and ResiDex preferred.

Responsibilities

• Provide administrative support and assist residents, families, visitors, and staff.
• Assist with payroll, billing, accounts payable/receivable, and employee paperwork.
• Create and maintain nursing staff schedules and coordinate staffing changes.
• Assist with hiring, onboarding, attendance tracking, and employee records.
• Order and maintain nursing and food supplies.
• Assist with food management, menus, food ordering, and Resident Food Committee meetings.
• Maintain accurate and confidential records.

Benefits

• Competitive Pay with experience-based raises
• Tuition Assistance & Student Loan Forgiveness (site-specific)
• Paid Time Off (PTO)
• 403(b)/401(k) with Employer Match
• Comprehensive Health Benefits (Medical, Dental, Vision, Disability, Life Insurance) for Full-Time Employees
• Employee Assistance Program with free confidential counseling/coaching for self and family members
• Employee Discount Program
• Pet Insurance
• Expanded Loan Forgiveness program!
• Staff appreciation events & management supported work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED