Administrative Assistant

Bectran • Schaumburg, IL

1d • $20 - $24

About The Position

We are seeking a dependable and detail-oriented Administrative Assistant to join our team. This role plays a vital part in supporting daily office operations and maintaining a welcoming, organized environment for both staff and visitors. The position will support day-to-day administrative functions while also assisting with coordination across meetings, office operations, and internal activities. This role will continue to work closely with leadership and cross-functional teams to ensure smooth administrative and office functions, with the opportunity to take on additional responsibilities over time.

Requirements

• High school diploma or equivalent required.
• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Ability to manage multiple tasks and work independently.
• Excellent written and interpersonal communication skills.
• Positive attitude and willingness to learn and take on additional responsibilities.

Responsibilities

• Place weekly grocery orders to maintain breakroom and kitchen supplies.
• Manage office supply and Amazon orders, including tracking inventory and preparing purchase order details.
• Stage and prepare the office each morning by tidying common areas, refreshing conference rooms, and setting up coffee and refreshments.
• Monitor and restock kitchen areas, printer stations, and supply cabinets throughout the day.
• Coordinate office snacks, lunches, and food orders, including planning in advance and ensuring timely delivery.
• Conduct daily walkthroughs of the office to ensure meeting rooms, common areas, and shared spaces are organized and ready for use.
• Manage and coordinate meeting room setup and reset throughout the day.
• Assist with scheduling internal meetings and coordinating logistics as needed.
• Submit and track building tickets and coordinate with building management for maintenance or service needs.
• Maintain and update office-related contact information, including vendors and service providers.
• Support coordination of office events, employee engagement activities, and internal meetings.
• Assist with onboarding logistics, including preparing materials, setting up workspaces, and coordinating first-day needs.
• Receive, distribute, and manage incoming and outgoing mail, packages, and deliveries.
• Support general administrative tasks such as filing, scanning, and document preparation.
• Help maintain organization of administrative processes and ensure documentation is updated and accessible in Microsoft SharePoint and internal systems.

Benefits

• 100% paid medical coverage through Blue Cross Blue Shield (choice of PPO and HSA plans).
• 100% paid dental, vision, and life insurance through MetLife.
• Options to participate in Health Savings Account (HSA) and Flexible Spending Account (FSA) plans.
• Short-term and long-term disability (STD/LTD) plans available for employee election through MetLife.
• Retirement savings plan with a 401(k) offering Roth and traditional contributions through Principal.
• 15 days of Paid time off (PTO) and 8 holidays off annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees