Administrative Assistant

Accelerated Urgent Care•Bakersfield, CA

26d

About The Position

About Us Accelerated Urgent Care is a mission-driven organization committed to excellence in healthcare services. We’re seeking a highly organized and dependable Administrative Assistant to support our Finance and Human Resources departments with payroll, accounts payable, expense tracking, and general administrative duties. This role is ideal for someone who is detail-oriented, proactive, and eager to work in a collaborative, professional environment.

Requirements

2+ years of experience in an administrative support role
Familiarity with payroll and accounts payable processes
Strong communication and problem-solving skills
Proficient in Microsoft Office Suite
Detail-oriented with strong organizational skills
Ability to maintain confidentiality and handle sensitive information
Professional demeanor and customer service mindset

Nice To Haves

Experience in a healthcare setting
Familiarity with accounting or payroll software (e.g., QuickBooks, Paylocity, or similar)
Basic knowledge of Finance/ Payroll/ HR processes and procedures

Responsibilities

Payroll Support Perform new hire audits and review HR data entry for accuracy
Follow up on payroll discrepancies including missed punches, early starts, missed meal breaks, time off requests, overtime, and double time
Import payroll-related data such as provider patient counts, on-call incentives, and other variables
Serve as a liaison between employees and the HCM Support team
Address employee payroll questions and concerns in coordination with HR
Calculate final paychecks for Director of Finance review and approval
Accounts Payable Collect and enter vendor invoices into the AP system
Monitor and review expenses for accuracy
Collaborate with the Director of Finance and Leadership Team to resolve expense-related inquiries
Maintain ongoing communication with vendors to address disputes or variances
Expense Management Assist with clinic-wide expense tracking
Support department heads to ensure accurate expense reporting
Promote cost-control awareness across departments
Human Resources Support (Clerical) Assist HR with employee communications and administrative tasks
Help with document management, data entry, and record maintenance
Support onboarding documentation and file audits as needed
Prepare and format reports, memos, and documentation
Respond to general inquiries