Administrative Assistant

Allcat Claims Service

44d•$17 - $20•Onsite

About The Position

This position is for our subsidiary: Allcat Claims Service, LLC To know more, visit us at http://www.allcatclaims.com ABOUT ALLCAT CLAIMS SERVICE Allcat Claims Service is an energetic organization that places a strong emphasis on learning and personal development. We support and challenge our people to reach their full potential while maintaining a premium standard for customer service, quality, and the rapid integration of emerging technology. Most importantly, we pride ourselves on handling claims both professionally and ethically. Our commitment to “Raising the Bar” has enabled us to grow long-standing client and adjuster relationships and build a team whose experience and work ethic are unparalleled in the claims industry. POSITION SUMMARY This position is based in our San Antonio office and provides administrative support across multiple claim and office functions. This is a temporary-to-hire role.

Requirements

High School Diploma or GED
Prior administrative or office support experience
Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with Canva and Adobe preferred
Strong customer service, communication, and organizational skills
Detail-oriented with a high level of accuracy
Ability to manage routine and repetitive tasks while adapting to interruptions and change
Comfortable working in a fast-paced environment with evolving processes and systems
Proactive mindset with a desire to create a positive experience for others

Nice To Haves

familiarity with Canva and Adobe preferred

Responsibilities

Greet and assist visitors and employees at the front desk
Set up meetings and training sessions, including coordination of meals, snacks, beverages, and supplies
Order office supplies, catering, and other essentials from approved vendors
Complete expense reports accurately and in a timely manner
Maintain inventory of office supplies and materials
Provide real-time scheduling support by booking meetings and conference rooms and preventing conflicts
Research accommodations, restaurants, and other facilities for leadership and visitors
Create agendas and itineraries for travel and meetings as needed
Maintain contact lists, inventories, and other administrative records
Provide general administrative support to peers and leadership
Answer questions, facilitate requests, and provide accurate information
Maintain polite and professional communication via phone, email, and mail
Anticipate the needs of others to ensure a seamless and positive experience
Demonstrate strong multitasking abilities, excellent communication skills, and a positive, professional attitude
Remain prepared, responsive, and adaptable when facing new challenges
Contribute to overall team success by completing related duties as assigned

Benefits

Eligibility to participate in the Company’s comprehensive benefits package, including Medical, Dental, and Vision coverage, Paid Time Off, Paid Holidays, and a 401(k) plan, in accordance with Company policy.

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