Administrative Assistant

Coeur Mining • Lovelock, NV

13d • $25 - $31 • Onsite

About The Position

This is an hourly position reporting directly to the General Manager and supporting multiple departments. The Administrative Assistant supports the Rochester team by performing a variety of administrative and organizational tasks to ensure smooth day-to-day operations. This role requires strong multitasking, communication, and problem-solving skills in a fast-paced environment. This is a site-based role at our Rochester Mine Site, located northeast of Lovelock. The schedule for this position is Monday – Thursday, 10-hour shifts.

Requirements

• High school diploma or equivalent (additional education in business administration is a plus).
• Valid driver’s license is required for this position and ability to drive on a mine site and to and from town.
• Proven experience in an administrative or similar role, preferably in a mining, industrial, or resource-focused environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with industry-specific software (Oracle, Concur, Intelex)
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to work in a team-oriented, high-pressure environment with minimal supervision.
• Understanding of workplace safety standards and mine site protocols is desirable.
• Maintain confidentiality

Nice To Haves

• Understanding of workplace safety standards and mine site protocols is desirable.

Responsibilities

• Reconcile company credit cards, creating purchase orders for all related expenses.
• Support departments with check requests and expense submissions.
• Coordinate move orders and manage work orders
• Submit work requests for production building maintenance and arrange move orders for janitorial supplies.
• Coordinate travel, training, meetings, and seminars for employees, and assist with expense forms as needed.
• Ensure seamless support for operations and admin and the overall efficiency of the team.
• Courteously manage incoming calls with confidentiality in mind, redirect calls when needed with attention to the urgency required
• Manage kitchen and office areas and ensure appropriate use of overall building is maintained, including monitoring of conference room space and secure storage areas
• Manage incoming and outgoing mail and packages, run errands, pick up meals as needed for team, etc.
• Ensure phone list is current and communicated across site, in partnership with IT and HR
• Other duties as assigned
• May perform functions that are in the community, arrange gatherings and meetings which will include others outside of the organization
• May be involved in confidential information pertaining to the mine site and community which will be privileged information
• High level of multi-tasking with ability to coordinate and follow through with tasks assigned to conclusion.
• May take the lead on work tasks which would include organizing others and their work tasks.

Benefits

• Quarterly bonus up to $4,100 (up to $16,400 annually)
• Full benefits on day 1 (medical, vision, dental, employee assistance program, Teladoc service)
• 6% dollar-for-dollar employer match to 401k or Roth, immediate vesting
• Flexible schedule
• Bus service from Lovelock, Fallon, and Winnemucca
• Travel pay for those outside of bus service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees