Administrative Assistant (6547)
About The Position
This position is responsible for relieving a department head or administrative level officer of administrative detail and administration operations, functions, and duties. The role assists with general Corps programming, performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities, and assists with Corps program planning. The Administrative Assistant coordinates information and arrangements for meetings and seminars, responds to inquiries regarding departmental operations, and ensures the office runs smoothly while the supervisor is absent.
Requirements
- Two-year degree or college coursework AND Four years progressively responsible experience performing administrative work in a general office OR Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
- Valid state driver’s license may be required.
Responsibilities
- Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, notices, bulletins, agendas, schedules, minutes, manuals, etc.
- Records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.
- Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.
- Maintain command database.
- Develop reports from database as needed.
- Provide training on database usage.
- Creates correspondence and/or minutes in an accurate and timely manner; acknowledges routine correspondence; may attend meetings and records minutes.
- Works closely with Advisory Board.
- Maintains member records, committee rosters and meeting minutes.
- Forwards Board meeting minutes to DHQ.
Benefits
- Paid Time Off
- Retirement Savings Plan Available
- Supplemental Insurance Available
- Voluntary Life Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
