Administrative Assistant - Carolinas Medical Center (CMC) FT Days

Advocate Health and Hospitals Corporation • Charlotte, NC

1d

About The Position

The Administrative Assistant provides administrative support to Carolinas Medical Center’s Nursing Support department. The role manages calendars, appointments, meetings, and travel; organizes meeting logistics; handles calls and visitors; prepares and edits documents and reports; maintains filing systems and confidential records; and supports routine office operations. The position is full-time, benefits-eligible, and scheduled for 40 hours per week, generally Monday through Friday from 8 a.m. to 4 p.m., with hours that may vary or flex. The work is performed in a normal office environment.

Requirements

• High school graduate.
• Typically requires 1 year of administrative support experience.
• Time management and prioritization skills.
• Ability to maintain confidentiality and use discretion.
• Initiative and independent problem-solving ability.
• Effective written and verbal communication skills.
• Professional demeanor and customer service orientation.
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
• Organizational and multitasking abilities.
• Diligence and attention to detail.
• Ability to create and compile simple to moderately complex documents, reports, graphs or charts, and presentations.

Responsibilities

• Schedule and maintain calendars for appointments, meetings, and travel.
• Assist with travel arrangements and expense reporting.
• Organize meeting logistics, including agendas, location, food and beverages, technology, and documents.
• Answer and screen calls, greet visitors, provide procedural information, and answer questions about operational matters.
• Perform routine to moderately complex word processing and document creation, including formatting, layout decisions, and editing for accuracy and consistency.
• Compile reports, graphics, and statistical data; create reports under general instruction and display data to support needs, including generating existing reports.
• Maintain filing systems and confidential records.
• Open, read, and prioritize mail, and initiate return correspondence as appropriate.
• Conduct basic research and analysis to support administrative needs.
• Operate and maintain office equipment and order supplies as needed.
• Perform other related duties as required.

Benefits

• Paid time off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible spending accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Competitive compensation, premium pay for eligible work, incentive pay for select positions, and the opportunity for annual performance-based increases.
• Career development programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED