Administrative Assistant

Stanbridge University•Irvine, CA

1d•$21 - $23•Onsite

About The Position

Administrative Assistant (Executive Support) Stanbridge University is seeking a highly organized and proactive Administrative Assistant to provide executive-level support to the Executive Vice President (EVP). This role serves as a key operational partner, supporting daily execution, cross-functional coordination, and priority initiatives across the organization. The Administrative Assistant works closely with senior leadership and directors across academic and administrative departments to ensure effective communication, alignment, and follow-through. This role requires strong critical thinking, attention to detail, and the ability to manage competing priorities in a fast-paced environment. In addition to supporting the EVP, this position will assist with select initiatives and coordination efforts for the Directors of Marketing and Media & Communications.

Requirements

Bachelor’s degree
1–3 years of administrative or coordination experience, preferably supporting senior leadership
Strong written and verbal communication skills with the ability to interact confidently with leadership
Excellent organizational and time management skills with the ability to manage multiple priorities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong attention to detail and ability to follow through on tasks and commitments
Must be able to perform each essential duty satisfactorily and be physically present in the office as required
Employment verification will be conducted to validate work experience per accreditation standards
Offers of employment are contingent upon successful completion of a background check
Official transcripts are required prior to hire; degrees earned outside the United States must be evaluated by a recognized credential evaluation service
Must be legally authorized to work in the United States without sponsorship

Nice To Haves

Experience supporting executive-level leadership
Experience with project management, scheduling, or communication tools
Demonstrated ability to work in a fast-paced, deadline-driven environment
Strong problem-solving and critical thinking skills

Responsibilities

Manage and prioritize the EVP’s calendar, ensuring effective use of time and alignment with organizational priorities
Coordinate meetings with internal and external stakeholders, including scheduling, agendas, materials, and logistics
Track action items and ensure timely follow-up across departments
Serve as a liaison between the EVP and directors, faculty, and staff across departments
Facilitate clear communication and ensure alignment on priorities and deliverables
Represent the EVP professionally in interactions with internal and external stakeholders
Draft, edit, and review correspondence, reports, and presentations for accuracy and professionalism
Gather, analyze, and summarize information to support executive decision-making
Maintain organized records and ensure documentation is accurate and up to date
Anticipate needs and proactively identify opportunities to improve efficiency and streamline processes
Support coordination of priority projects and initiatives across departments
Assist with hiring processes and administrative coordination as requested
Handle sensitive and confidential information with discretion and professionalism
Exercise sound judgment in decision-making and prioritization