Administrative Assistant, Cambridge

Pier 4 Ltd•Cambridge, ON

5d•CA$45,000 - CA$65,000•Onsite

About The Position

At Pier 4, we're building something special. Recognized by the Globe & Mail Report on Business as one of Canada's Top Growing Companies for 2024 & 2025 and certified as a Great Place to Work, we combine ambitious growth with a commitment to creating an exceptional workplace culture. We believe success is measured not just by our bottom line, but by the experiences and opportunities we create for our team members. We value diversity, champion equal opportunity, and are dedicated to making Pier 4 a place where everyone can thrive. We're looking for an Administrative Assistant who wants to grow with us and contribute to our exciting journey. As our Administrative Assistant, you'll be the organizational backbone of our office, ensuring smooth operations and enabling our team to focus on what they do best. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment, takes initiative, and excels at keeping multiple balls in the air. You'll work closely with senior leadership and team members across the organization, making a tangible impact on our daily operations.

Requirements

Bachelor's degree or certificate in Business Administration, Office Management, or related field
Proven experience in an administrative or office management role
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional organizational skills with meticulous attention to detail
Strong written and verbal communication abilities
Self-motivated with a strong sense of urgency and ownership
Excellent time-management skills and ability to prioritize competing demands
Discretion and sound judgment when handling confidential information
Resilient and adaptable in dynamic situations
Natural multitasker who stays calm under pressure
Team player with a positive, can-do attitude

Responsibilities

Oversee day-to-day office operations, ensuring a productive, efficient, and safe work environment
Maintain and update office policies and procedures to reflect our evolving needs
Coordinate office activities to maximize efficiency and support team collaboration
Manage office supplies, research vendors, and negotiate deals to optimize costs
Support onboarding of new hires, including preparation and setup of equipment, uniforms, and necessary supplies.
Maintain and track inventory of office equipment, uniforms, and supplies, collaborating with administrative teams across multiple offices to ensure adequate stock and efficient distribution
Regularly maintain and organize common office areas to ensure a clean, orderly, and professional environment.
Provide high-level administrative support to senior leadership on projects and key initiatives
Prepare and assist with regularly scheduled reports and presentations for meetings
Organize and coordinate meetings, ensuring all logistics run smoothly
Manage travel bookings and arrangements for the team
Serve as a welcoming first point of contact for visitors and guests
Maintain organized records and documentation systems
Facilitate effective communication across the organization
Anticipate needs and proactively address potential challenges