Administrative Assistant

Johnson Controls • Burlington, MA

16d • $70,000 - $83,000 • Hybrid

About The Position

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it truly matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

Alloy Enterprises addresses cooling performance limits for AI infrastructure, semiconductor equipment, photonics, power electronics, defense systems, and other high-powered compute applications with advanced thermal management components enabled by its Stack Forging™ process. Founded in 2020, Alloy has built an industry-leading thermal management platform for data centers and mission-critical systems.

This role generally requires 4 days onsite per week. As an Administrative Assistant, you'll play a critical role in keeping our leadership team organized, efficient, and focused on delivering innovative thermal management solutions. You'll provide administrative support to our Sr. Director, Commercial Strategy, Sr. Director, Business Operations, Sr. Director, Engineering, Sr. Director, Customer Solutions, and Vice President & General Manager. You will help manage day-to-day office operations, coordinate meetings and travel, and ensure employees and visitors have an exceptional experience. The ideal candidate is highly organized, proactive, and adaptable in a fast-paced environment. You enjoy solving problems, anticipating needs before they can arise, and bringing structure to dynamic situations. You're comfortable managing multiple priorities while maintaining professionalism, discretion, and attention to detail.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of experience in an administrative, executive assistant, office coordinator, or similar support role.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Ability to prioritize multiple tasks and adapt to changing business needs.
• Demonstrated professionalism and discretion when handling confidential information.
• Strong customer service mindset and collaborative approach to supporting internal teams.

Nice To Haves

• Experience supporting leaders in a manufacturing, engineering, or technology environment.
• Familiarity with office management systems and expense reporting software.
• Experience coordinating travel, events, and vendor relationships.
• Knowledge of HR or recruiting administrative processes.
• Comfortable learning new software and systems quickly.
• A proactive, self-starter mindset with the ability to work independently.

Responsibilities

• Provide administrative support to leaders and cross-functional teams.
• Coordinate calendars, meetings, conference rooms, and travel arrangements.
• Prepare meeting agendas, take notes, and track follow-up action items as needed.
• Manage office supplies, equipment, and vendor relationships to support daily operations.
• Welcome visitors and assist with office logistics and employee events.
• Process expense reports, purchase requests, invoices, and other administrative documentation.
• Maintain organized electronic and physical records while ensuring confidentiality of sensitive information.
• Assist with onboarding logistics for new employees, including workspace setup and coordination with internal departments.
• Support planning and execution of company meetings, events, and team activities.
• Contribute to continuous improvement of administrative processes and office procedures.
• Administer and maintain NDAs.
• Perform other administrative and operational duties as assigned.

Benefits

• Competitive salary
• Paid vacation, holidays, and sick time
• Comprehensive benefits package including 401(k), medical, dental, and vision coverage
• On-the-job and cross-training opportunities
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED