Administrative Assistant - Garden City

Friedman Vartolo LLP•Garden City, NY

3d•Onsite

About The Position

Friedman Vartolo LLP is a New York-based law firm specializing in real estate and default services, with more than 300 employees providing legal services in seven states. The Administrative Assistant provides office support and handles a variety of administrative and clerical tasks, including processing physical and digital incoming mail and legal documents. This role works alongside the Office Manager and other administrative team members on day-to-day duties and projects. The position requires strong attention to detail, communication, organization, and computer skills, as well as the ability to remain calm when handling escalated calls and to exercise discretion and good judgment. The role is based in the Garden City office.

Requirements

Computer proficiency, including MS Word, Outlook email and calendar, and phone systems.
Strong verbal and written communication skills.
Ability to multitask and maintain strong attention to detail and organizational skills.
Ability to exercise sound judgment and remain calm.
Ability to work independently and as part of a team, and get along well with others.
Ability to maintain professional composure in any situation.

Nice To Haves

Familiarity with Excel and PowerPoint.

Responsibilities

Answer phone calls, take detailed messages, and distribute them to the appropriate party.
Assist with voicemail and distribute incoming faxes.
Make coffee and restock food and drinks in the kitchen.
Monitor inventory, restock office and kitchen supplies, and place orders as needed.
Accept incoming packages and mail; physically scan and sort high-volume incoming mail.
Sort digital mail and electronically distribute documents.
Provide support for miscellaneous requests with a can-do attitude.