Administrative Assistant

MaloneyNovotny • Cleveland, OH

15d • Onsite

About The Position

One of the fastest growing public accounting and advisory firms is seeking an administrative assistant/receptionist in our downtown Cleveland, Ohio office. Maloney + Novotny prides itself on offering a better career/life fit than larger firms. Our goal is to balance the demands of public accounting with a supportive atmosphere.

Requirements

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional proofreading skills and business acumen.
• Must be detail oriented, highly organized with excellent written and verbal communication skills, and strong project management skills to effectively manage multiple projects and tasks simultaneously and complete tasks on-time and on-budget.
• Possess a professional demeanor and enthusiastic personality who is comfortable interacting with the firm management, shareholders, professionals, and administrative team.
• The ability to work well under pressure, to meet deadlines for presentations or projects.
• Must possess an excellent work ethic, good time management and attention to detail skills, and be exceptional at multi-tasking.

Nice To Haves

• Some college preferred.
• Previous experience in accounting firm preferred.

Responsibilities

• Perform various administrative support duties to include typing of financial statements, letters, various other reports and presentations, and copy work.
• Schedule meetings, and book conference rooms for client visits.
• Complete the scanning and binding of financial statements and related reports.
• Assist with front desk/phone coverage for receptionist breaks/lunch.
• Perform other duties/tasks as assigned.
• Mail regular or certified mail, deliveries and overnights as needed.
• Order lunch and or breakfast for meetings and set-up, clean-up from.
• Update and maintain the Continuing Professional Education (CPE) database and print reports as needed for the professional staff.
• Assist with the marketing needs of the firm, assist in the proposal process.
• Assist the administrative staff with various projects as needed to meet deadlines.
• Receive and respond to routine correspondence.
• Scan client source documents for system autoflow.
• Assist, support, and work closely with clients, staff, and other team members in providing payroll, tax, bookkeeping and accounting services.
• Effectively prioritize work volume utilizing multi-tasking skills in order to meet filing deadlines.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree