Administrative Assistant, Saratoga Senior Center (53791)
About The Position
Under the general supervision of the Director, assist in the overall administration of the program, aid in coordinating educational and recreational activities, assist with supervision of volunteers and responsible for participant registration/ database. Specific duties and responsibilities include: Answer telephones and assist with calls Recruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the center Perform general duties to include, but not limited to, photocopying, faxing, mailing, and filing Create, maintain, and follow up with maintenance tickets Accept lunch deliveries, assist with meal service, and clean up afterwards Performs collecting, recording, and daily records of contributions, fundraising activities, and petty cash Support the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and deposits Help to coordinate special programs and events Coordinate with community agencies to provide legal, public, mental health, social, and other educational/ recreational courses at the center Participate in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.) Assist with fliers, newsletters, bulletin boards, etc. Conduct client registration and create new membership ID cards Assist with fundraising activities, including receipts and spreadsheets Assist with documentation and input into the program database Collect and record daily records for attendance and congregate meals and maintain database Maintain monthly recreational log Assist with and maintain all required documentation of the fundraising receipts and expenses Create Purchase orders for supply needs through our Yardi system Assist with Information & Referral Plan and/or lead recreational/educational trips or events Other duties as required by the Director and organization.
Requirements
- CPR/AED certification preferred (must be obtained within 6 months of hire)
- Food Handler certification preferred (must be obtained within 6 months of hire)
- Some knowledge of and a genuine concern for the physical, mental, and emotional needs of older persons
- Computer skills required, with ability to learn database maintenance
- Ability to read, write, and speak English
- Ability to work independently
- Commitment to the organization’s mission, vision, and values
- Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
- Commit to supporting communities who have experienced systemic oppression and bias (e.g., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)
- Associate's degree and one year of administrative, customer service, or human services experience, or High School graduate or equivalent, and specialized training or skills in recreational activities or two years’ experience in a community, group work, or teacher environment.
Nice To Haves
- CPR/AED certification
- Food Handler certification
Responsibilities
- Answer telephones and assist with calls
- Recruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the center
- Perform general duties to include, but not limited to, photocopying, faxing, mailing, and filing
- Create, maintain, and follow up with maintenance tickets
- Accept lunch deliveries, assist with meal service, and clean up afterwards
- Performs collecting, recording, and daily records of contributions, fundraising activities, and petty cash
- Support the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and deposits
- Help to coordinate special programs and events
- Coordinate with community agencies to provide legal, public, mental health, social, and other educational/ recreational courses at the center
- Participate in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.)
- Assist with fliers, newsletters, bulletin boards, etc.
- Conduct client registration and create new membership ID cards
- Assist with fundraising activities, including receipts and spreadsheets
- Assist with documentation and input into the program database
- Collect and record daily records for attendance and congregate meals and maintain database
- Maintain monthly recreational log
- Assist with and maintain all required documentation of the fundraising receipts and expenses
- Create Purchase orders for supply needs through our Yardi system
- Assist with Information & Referral Plan and/or lead recreational/educational trips or events
- Other duties as required by the Director and organization
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
