Administrative Assistant (Casual)

EXP•Brampton, ON

1d•CA$20 - CA$24•Onsite

About The Position

EXP is seeking an Administrative Assistant (Casual) to join the Earth and Environment team in Brampton, ON. This role will perform various administrative duties at the flagship lab and office, provide back-up for reception and customer service, coordinate meetings, and edit/format technical documents. The ideal candidate will have a post-secondary degree or diploma or equivalent work experience, 1-2 years of office administrative experience, excellent communication skills, proficiency in Microsoft Office, and the ability to thrive in a fast-paced environment while maintaining confidentiality.

Requirements

Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
1-2 years of office administrative experience
Must have excellent written and verbal communication skills
Proficient with Microsoft Office (Word, Excel, Filemaker)
Detail-oriented, organized multi tasker and can meet deadlines
Maintains a high level of confidentiality
Ability to thrive in a fast-paced and deadline oriented environment
Professional, self-motivated and ready to take initiative

Responsibilities

Perform administrative duties at our flagship lab and office such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, coordinating luncheons/meetings (including coordinating with client, coordinating with caterers, preparation of documents, etc.) mailings, information gathering, word processing, transcription and document binding and scanning.
Provide back-up/break coverage for reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail and couriers.
Coordinate meetings, compose and distribute meeting notes, routine correspondence, and reports.
Edit and format reports, proposals, and other technical documents.
Prepare client and proposal documents as requested, including resumes, specialized tabs for proposals, letters, etc.