Administrative Assistant

Amrize•Winnipeg, MB

21d•Onsite

About The Position

The position of Administrative Assistant provides professional administrative office support for internal and external customers, vendors and staff of the Greater Winnipeg Area (GWA) head office.

Requirements

High school diploma or equivalent
5+ years of administrative experience
Excellent customer service skills
Experience managing business expenses through an ERP system, SAP preferred
Strong organizational and interpersonal skills
Experience in MS Office - Word, Excel and PowerPoint
Ability to work independently and effectively in a face paced environment
Detail oriented
Strong computer knowledge
Ability to get along and work well in a team centered environment
Time management
Interpersonal Savvy
Priority Setting
Approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests.

Nice To Haves

College education in Business Administration an asset

Responsibilities

Perform general administrative duties as assigned.
Prepare requisitions in SAP to obtain purchase orders.
Verify that all purchase orders are compliant with health and safety policies before release.
Collect bills of lading and receive items on purchase orders upon completion of work; ensure timely processing of vendor invoices. Maintain relevant files in Google Drive accordingly.
Respond promptly to all vendor inquiries related to payments.
Enter maintenance team hours into the payroll system.
Export payroll logs as needed.
Record inventory items into the system upon arrival and collaborate with the production analyst to ensure accurate reconciliation.
Process sales orders and oversee the shipment of standard products.
Demonstrate a commitment to communicating, improving, and adhering to health, safety, and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.

Benefits

Flexible Health & Dental benefits coverage for you and your dependants
A generous Pension Plan designed to support you through various stages of your career and life
Access to voluntary programs like RRSP and TFSA for future financial planning
Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges
Easy access to mental health and well-being support
Service recognition awards to celebrate your contributions
Perks & discounts on a variety of products and services
Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities
Financial support for new parents beyond statutory benefits
An inclusive and welcoming environment where everyone can be themselves
A collaborative work culture in a supportive and team-oriented work environment
Company-provided personal protective equipment ensuring your safety and comfort on the job where applicable