Administrative Assistant

Whitestone Associates•Warren, NJ

1d•$23 - $25•Onsite

About The Position

Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join our Warren, NJ office location. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience. Location: Warren, NJ We are seeking a highly motivated and skilled Administrative Assistant with 1+ year of experience to join our team. This position involves the overall support of project work and related documentation.

Requirements

High School Diploma or equivalent (Associates Degree preferred)
1+ year of administrative support or general office experience
Excellent typing ability, with an emphasis on accuracy and attention to detail
Proficient in Word Perfect, Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer
Strong oral and written communication skills
Excellent spelling, grammar, and proofreading abilities
Prior experience in a fast-paced, multitasking environment

Responsibilities

Set up new projects; create file tree on network and physical file folders
Transcribe/type correspondence and technical documents
Create team-specific documents for use with project tracking
Maintain job files adhering to company standards
Act as a liaison between clients, agencies, and project managers
Research property information using internet sources and in-house documentation
Research and obtain standards/codes required by client, local and state agencies
Support the Preparation of client proposals
Research and compile reports, plans, and applications for submittal to state and local agencies
Prepare hearing folders and exhibits for use at public hearings
Maintain calendar for designated team
Scheduling meetings, conference calls, and conference rooms
Provide assistance to other administrative staff as needed

Benefits

The estimated range for this position is $23/hr to $25/hr
Whitestones Employee Stock Ownership Program (offered at no cost to each eligible employee)
Medical Insurance
Dental Insurance
Health & Dependent Care Flexible Spending Accounts
Traditional & Roth 401K Plans with Company Match
Long Term & Short Term Disability Insurance
Company-Sponsored Life & AD&D Insurance
Multiple AFLAC Insurance Products
Pet Insurance
Identity Theft Protection
Multiple Corporate Discount Programs