Administrative Assistant - School of Medicine Psychiatry

Emory University•Atlanta, GA

4d•Hybrid

About The Position

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. This specific role is for the Emory Psychiatry and Law Service, which involves data entry into multiple databases, responding to requests from attorneys and judges, scheduling court-ordered evaluations, and supporting problem-solving efforts by coordinating information, clarifying processes, and maintaining alignment among legal, clinical, and administrative teams. Qualifications include computer database entry experience and experience working with court systems.

Requirements

Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
Residency in the state of GA.

Nice To Haves

Computer database entry experience
Experience working with court systems

Responsibilities

Provides administrative support for one or more of the following: general management, a research environment or a specific program.
Ensures office activities comply with Emory policies and procedures.
Responds to incoming telephone calls.
Maintains calendars and prioritizes meeting requests for management.
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
May complete forms, grant applications, and/or correspondence associated with programs.
Prepares charts and graphs for reports and presentations.
Creates and edits scientific, programmatic or other reports associated with department's primary business.
Schedules meetings and handles logistics for meetings and special events.
Prepares materials for meetings and special events.
Initiates, processes, and maintains records and invoices.
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
Plans and coordinates travel arrangements.
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
Establishes and organizes files and documents.
Oversees ordering and maintenance of office supplies.
May supervise or direct the work of support staff and/or students.
Performs related responsibilities as required.