Administrative Assistant

StoneX • Kansas City, MO

16d

About The Position

The Business Coordinator provides comprehensive administrative and operational support to executive leadership and the broader organization, ensuring the seamless execution of daily business functions. This pivotal role encompasses executive assistance, office operations, event logistics, and internal communications, requiring high professionalism, discretion, and organizational excellence.

Requirements

• 3+ years in a professional administrative or business support role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational, multitasking, and communication skills (verbal and written).
• Proven ability to handle sensitive and confidential company information with discretion.
• High school diploma required

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Act as the primary administrative partner to the CEO and senior leadership, managing scheduling, travel arrangements (flights/lodging), expense reporting, and visitor logistics.
• Oversee office operations, including incoming/outgoing correspondence (mail, scans, electronic distribution), shipping logistics (UPS/USPS), and maintaining updated organizational charts.
• Plan, coordinate, and execute internal events, corporate meetings, and management briefings, including agenda gathering, virtual facilitation (Microsoft Teams), and catering coordination.
• Facilitate new employee setup, support the intern training program, manage holiday gifting initiatives, and collaborate with accounts payable on documentation.
• Maintain inventory, order office/promotional supplies, and serve as a Notary Public (or obtain certification upon hire).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees