Administrative Assistant

HealthCareersInSask.ca • Saskatoon, SK

3d • Onsite

About The Position

The Administrative Assistant is directly accountable to the Director(s) of Pre and Postoperative Surgery and Director of Operative Care - Urban and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Requirements

• 3-5 years of experience working in a senior administrative assistant-type role
• Completion of Grade 12 supplemented by a recognized business course
• Valid Class 5 driver's license
• Ability to adapt to frequent change and work under pressure
• Ability to anticipate needs, think critically and offer solutions to problems.
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships
• Ability to work collegially, collaboratively and build positive relationships through respectful and professional conduct
• Be self-directed and confident in applying independent judgment
• Demonstrated approaches to problem-solving with strong decision-making capability
• Demonstrates a commitment to a diverse, culturally competent and culturally safe work environment and representative workforce
• Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs
• Exceptional planning, organizational and interpersonal skills
• Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness
• Knowledge and experience in minute taking and synthesizing information
• Possesses a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision
• Proven ability to maintain confidentiality including handling confidential information with discretion
• Travel within Saskatchewan

Responsibilities

• Provides administrative support in a one-on-one working relationship.
• Supports and contributes to processes and practices to ensure the efficient operation of the portfolio(s).
• Executes administrative support functions accurately, timely, and efficiently.
• Works closely, collaboratively, and cooperatively with all members of the administrative team.
• Assists in accomplishing the Saskatchewan Health Authority's objectives.
• Co-ordinates workflow with other administration support staff.
• May provide support services as requested in the absence of other administration support staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED