Administrative Assistant, Cowlitz Hydro

City of Tacoma•Mossyrock, WA

13h•Onsite

About The Position

Tacoma Power's largest electricity generating facility on the Cowlitz River is accepting applications to fill an Administrative Assistant vacancy. The vacancy is in Mossyrock, Washington, approximately 1 hour and 30 minutes South of Tacoma. The Cowlitz River hydroelectric generation facility produces enough renewable hydroelectric energy to serve more than 135,000 Northwest homes from the water stored behind Mayfield and Mossyrock dams. Built in 1963, Mayfield Dam forms 13-mile-long Mayfield Lake. Mossyrock Dam, built in 1968, stands 606 feet above bedrock and is the tallest dam in Washington state. The dam forms 23.5-mile-long Riffe Lake. In addition to producing hydroelectric power, the Cowlitz River Project provides outstanding recreational opportunities, nearly 14,000 acres of lands managed for wildlife habitat and a fisheries program that includes the Cowlitz Salmon Hatchery. Administrative Assistants use independent judgment in performing professional administrative functions by reviewing routine work of staff for completeness, accuracy, and to ensure compliance with laws, rules, policies, procedures and standards. The Administrative Assistant handles confidential materials, coordinates personnel actions; assist with projects or programs and coordinates work within a department, between departments, and with the public and/or other governmental entities.

Requirements

Associate's degree and a minimum of two years of increasingly responsible office work experience.
Related work experience may be substituted for education on a year-for-year basis.
Individuals must pass a background check.
Some positions may require incumbents to successfully pass a Criminal Justice Information Services (CJIS) background check.
Gain the confidence and trust in others through honesty, integrity, and authenticity.
Actively seek new ways to grow and be challenged.
Operate effectively even when things are not certain or the way forward is not clear.
Build partnerships and work collaboratively with others to meet shared objectives.
Relate openly and comfortably with diverse groups of people.
Recognize the value that different perspectives and cultures bring to our organization.
Develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Maneuver comfortably through complex policy, process and people-related organizational dynamics.
Take on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.
Plan and prioritize work to meet commitments.
Hold self and others accountable to meet commitments.
Build strong customer relationships and deliver customer-centric solutions.
Knowledge of city and governmental policies and procedures regarding area assigned.
Ability to learn general goals and purpose of departmental services and operations; establish and maintain harmonious work relationships with co-workers and the general public.
Knowledge of office practices and procedures such as word processing, managing files and records, and other office procedures and terminology.
Knowledge of government structure and process, budgeting, office technologies.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Ability to use a computer application to accurately enter text, insert pictures, format, edit, print, save and retrieve word processing documents.
Ability to use a computer application to accurately enter, manipulate and format text and numerical data, insert, delete and manipulate cells, rows and columns, and create and save worksheets, charts and graphs.
Ability to use a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Knowledge of accounting support techniques.
Communicate information clearly and effectively to internal and external customers face-to-face, on the telephone, by electronic mail, and through written correspondence.
Ability to plan and organize work.
Analyzing situations to develop a course of action.
Interacting respectfully and sensitively with individuals and groups to develop productive relationships and provide customer service.
Gathering and classifying information according to established methods.
Cooperate with co-workers on group projects.
Define problems, collect data, establish facts and draw valid conclusions; interview job applicants; handle sensitive contacts with public and other work units.
Effectively direct work of others.
The operation of an office; and use sound judgment in responding to requests and workplace situations to assist in resolution of issues.

Responsibilities

Reviewing routine work of staff for completeness, accuracy, and to ensure compliance with laws, rules, policies, procedures and standards.
Handling confidential materials.
Coordinating personnel actions.
Assisting with projects or programs.
Coordinating work within a department, between departments, and with the public and/or other governmental entities.