Administrative Assistant

Aston Carter•Milford, MA

2d•$25 - $28•Onsite

About The Position

The Admin Assistant supports the sales department by managing a wide range of administrative and operational tasks in a fast-paced, process-oriented environment. The role requires a self-motivated, energetic, detail-focused professional with strong organization, communication, and collaboration skills. The successful candidate helps ensure sales-related documentation and transactions are accurate, complete, and processed in a timely manner. This is a contract-to-hire position based in Milford, Massachusetts. It is fully onsite, five days per week, in an office-based dedicated workspace equipped with a laptop. The role involves frequent cross-department collaboration and regular phone and email interactions with customers and vendors, while managing multiple tasks and transactions throughout the day. The pay range is $25.00–$28.00 per hour. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth contributions; voluntary life and AD&D insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave, such as PTO, vacation, or sick leave. Eligibility and benefits may depend on job classification, length of employment, elections, and program terms.

Requirements

High school diploma or GED equivalent.
Proficiency with computers, including strong Microsoft Word and Excel skills.
Strong written and verbal communication skills for interacting with customers, vendors, and internal teams.
Strong problem-solving skills and the ability to resolve issues efficiently and professionally.
High attention to detail and accuracy in data entry, documentation, and processing.
Ability to work with urgency while meeting or exceeding customer expectations.
Excellent organizational skills, including the ability to prioritize tasks and manage time effectively.
Ability to work effectively in a dynamic, fast-paced environment.
Ability to manage a high-volume workflow without compromising quality or accuracy.

Nice To Haves

Professional data-entry experience.
Customer service background, particularly responsiveness and relationship building.
Experience providing administrative support to sales or operations teams.
Familiarity with order entry and sales support activities.
Proficiency with Microsoft Office applications, including Excel and Word.
Comfort working in a process-oriented role involving cross-functional collaboration.

Responsibilities

Process titles and registrations for customer and vendor purchases accurately and on time.
Provide administrative support to the sales team, including data entry, document handling, and coordination of routine tasks.
Review documentation for completeness, accuracy, and compliance with internal processes and external requirements.
Communicate with vendors and customers by phone and email to obtain information, resolve issues, and provide transaction updates.
Coordinate with multiple departments to compile, verify, and complete paperwork for each transaction.
Manage a high-volume workflow while maintaining urgency and attention to detail.
Assist with order entry and general sales support activities as needed.
Perform other duties as assigned to support sales operations.