Administrative Assistant

The Salvation Army USA Central Territory•Olathe, KS

15d•Onsite

About The Position

To provide professional executive support to the Corps Officers in all phases of administrative operation and leadership. This role involves composing and handling correspondence, managing mail, maintaining personnel records, representing the Corps Officers to the public, assisting with meetings and appointments, preparing confidential materials, and coordinating routine maintenance. The position also includes financial responsibilities such as preparing invoices, processing donations, monitoring accounts payable, and entering data into the accounting system. Additionally, the Administrative Assistant will assist with fundraising activities, serve as a local administrator for the VOIP phone and security systems, and provide hospitality services.

Requirements

High School Diploma or equivalent
Minimum of three years of experience in same or similar position
Support and promote mission and beliefs of the Salvation Army
Generate routine correspondence
Organizational skills
Assign priorities and meet deadlines
Communication skills including verbal and written
Communicate sensitively and effectively in a positive manner to maintain positive, productive relationships
Team player and self-starter
Handle multiple projects simultaneously and perform well with limited supervision
Think independently and exercise good judgment
Operate basic business equipment including telephone, computer, copier, fax machine and scanning equipment
Must possess a valid driver's license from the state of residence.
Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.

Nice To Haves

post-secondary education preferred

Responsibilities

Compose, prepare and handle routine correspondence and prepare dictated private, personal and confidential correspondence
Manage incoming mail
Assist in compiling, organizing and maintaining certain personnel records
Represent the Corps Officers to the public and screen and handle routine communications with clients, donors, vendors, contractors
Assist with meeting agenda, preparation of meeting materials and hosting Advisory and Corps Council Meetings
Prepare and set appointments for Annual Employee Reviews
Prepare detailed confidential materials DHQ as directed
Assists in the preparation of the Corps Officer’s schedule and appointments
Assist in planning and implementation of assigned meetings to include preparing and sending meeting agendas, assembling meeting materials; facilitate recording, preparation and communication of meeting minutes; order and serve refreshments as directed
Assist in handling assigned pastoral care activities including hospital flowers, Christmas gifts and other activities as directed
Provide hospitality services for guests at TSA events
Prepare invoices, ensure proper coding and delivery to DHQ CAC on a weekly regular basis
Responsible for counting, scanning and depositing donations, offering and other receivables
Monitor accounts payable to ensure timely processing of invoices
Enter data into accounting system for month end closing activity
Responsible for the preparation of all TSAMM submissions ensuring the correct agenda item type and correct documentation is submitted
Assist in coordinating routine maintenance on all property and equipment
Serve as the local administrator for VOIP phone system and security system
Assist Corps Officers with Christmas Kettles and other fundraising activities as needed
Other duties as assigned