Administrative Assistant, Rising Up Men’s Shelter

CAMBA•New York, NY

1d•Onsite

About The Position

CAMBA is a community-focused organization providing over 160 integrated programs in various areas like Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services to over 65,000 individuals and families annually across 90 locations in New York City. The organization serves a diverse population, with over half being immigrants and refugees, and over 85% living in poverty. The Administrative Assistant position is specifically for CAMBA’s Rising Up Men’s Shelter, a 141-bed employment shelter in Williamsburg, Brooklyn. This shelter focuses on connecting residents with stable employment to help them achieve permanent housing. The Administrative Assistant will provide essential administrative and clerical support to ensure the smooth operation of the shelter.

Requirements

High school diploma or G.E.D. and/or equivalent experience.
Proficient experience using Microsoft Office software and knowledge of databases.
Ability to type 45 words per minute.

Nice To Haves

Bi-lingual preferred.

Responsibilities

Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
Copy, collate and file correspondence and various documents weekly.
Organize and maintain filing system(s).
Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
Record, type and distribute minutes of meetings.
Enter data into automated management information system.
Ensure all agency forms, staff directory, and profiles are updated weekly.
Ensure that fax and copy machines are in working condition.
Monitor, troubleshoot, and track all office equipment maintenance issues.
Schedule all office equipment repairs and servicing as needed.
Prepare, submit and track all MIS requests for assistance.
Post, monitor and secure information on all employee and/or client bulletin boards.
Collect and track employee time and attendance and record into log.
Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
Order, receive, track, store and distribute office supplies.
Assist with the audit of all employees time and attendance data.
Deliver all employee time sheets to the fiscal department.
Coordinate and assign clients/staff mail boxes as needed.
Receive, sort, distribute, re-route client/former client/staff mail, and maintain client mail-log daily.
Prepare and post mail-list daily and inform supervisor of gaps in the posting schedule weekly.
Conduct mail pick ups and/or deliveries.
May input data into CARES and/or Enginuity.
May facilitate, monitor and log client’s business phone usage.
May coordinate, plan and participate in special events.
May provide administrative support to upper management staff (Chief, EVP, SVP, VP, SPD, PD, APD, SPM, PM).

Benefits

CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

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