Administrative Assistant 5
About The Position
We are seeking a highly organized and experienced Senior Administrative Assistant to support three senior directors on the Agentic Team. This role is ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about enabling executive success through outstanding support and operational excellence. In this high-impact role, you’ll work closely with Adobe senior leaders, Executive Assistants, and Adobe colleagues, acting as a central hub for coordination and communication. We’re looking for someone who is collaborative, proactive, detail-oriented, and able to handle sensitive information with discretion.
Requirements
- Bachelor’s degree or equivalent work experience
- 5+ years of experience in coordination, administrative or operations capacity
- Experience supporting executives at high levels; ability to quickly build relationship with the leaders you support and learn what is important to their success; understand the rhythm and partners strategically with them
- Strong proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), Slack, and familiarity with Concur or other expense-reporting software
- Ability to work autonomously and prioritize work, handle frequent interruptions, changing priorities and remain flexible and calm under pressure
- Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
- Excellent interpersonal, written, and verbal communication skills
- Handles confidential information with integrity and exercises discretion
- Eagerness to build a network with other administrative professionals at Adobe
Nice To Haves
- Previous experience in a tech environment a plus
Responsibilities
- Coordinate complex meetings across global time zones, including internal and external meetings with executives and key customers
- Manage the team calendar, ensuring meetings are kept up to date with accurate agendas and attendees
- Arrange business travel with the ability to anticipate changes and adapting itineraries accordingly
- Process business expense reimbursement requests, invoices and PO handling with precision
- Assist with onboarding needs including workspace and equipment setup, and ongoing team logistics
- Maintain team distribution lists, organizational charts, and review key data with meticulous attention to detail
- Plan and execute team events, offsites, and large-scale meetings such as All Hands, ensuring a seamless experience, and help shape team culture
- Partner regularly with other Executive and Administrative Assistants to support broader team goals
- Problem solving – anticipate and resolve challenges with initiative and efficiency, proactively identifying ways to enhance workflows and team efficiency
Benefits
- comprehensive benefits programs
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
