Administrative Assistant

Cherokee Federal•Atlanta, GA

About The Position

The Administrative Assistant, Division Operations, provides high-level administrative and operational support to CDC Division leadership, including executive scheduling, travel coordination, meeting management, and division-wide asset and facility support. This role serves as a central coordination point for leadership operations, data calls, conference tracking, and property accountability in a fast-paced federal environment. This position supports a government contract and is restricted to U.S. citizens or legal permanent residents. Documentation is required. This is a mission-critical role that requires independent judgment, discretion, and the ability to resolve issues in real time while supporting senior leadership.

Requirements

Associate’s degree required; Bachelor’s preferred
3–5 years of administrative support experience (federal preferred)
Experience supporting senior leadership in a fast-paced environment
Familiarity with federal systems (PMIS, CCPS, Teams, SharePoint)
Strong organizational, problem-solving, and communication skills. Hands-on experience with federal systems, including:
ConcurGov
Global Travel System (GTS)
CCPS or government purchase card systems
UDO tracking or financial reconciliation
Vendor Supplied Training System (VSTS)
Strong ability to manage multiple priorities, deadlines, and urgent requests
Ability to work independently and resolve problems without constant supervision
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Must pass pre-employment qualifications of Cherokee Federal

Nice To Haves

Bachelor’s preferred
federal preferred

Responsibilities

Manage leadership calendars, resolve scheduling conflicts, and coordinate high-level meetings
Prepare daily and weekly calendar briefings for Division leadership
Coordinate Senior Leadership Team (SLT) meetings, agendas, and follow-ups
Track and manage division-wide data calls and reporting requests
Support document routing, updates, and SharePoint/Teams coordination
Coordinate domestic and international travel logistics, approvals, and documentation
Support conference tracking, planning, and attendance requests
Prepare travel documentation, including risk assessments and supporting materials
Maintain and track property records in PMIS
Coordinate office space assignments and facility requests
Manage inventory, equipment tracking, and property transfers
Support annual inventory and property accountability requirements
Submit and track procurement requests via CCPS
Track division conference participation and manage submission processes
Coordinate conference announcements and attendance workflows
Assist with exemption memos and approval documentation