Administrative Assistant

Embry-Riddle Aeronautical University • Daytona Beach, FL

19d

About The Position

The Administrative Assistant serves as a vital member of the Human Factors & Behavioral Neurobiology Department, providing high-level administrative and operational support to the Department Chair, Associate Chair, and faculty. This individual plays a critical role in ensuring the efficient day-to-day functioning of the department, which oversees two undergraduate degree programs (B.S. in Human Factors and B.S. in Aerospace Physiology), a Master of Science in Human Factors, and a Ph.D. in Human Factors. The position is responsible for coordinating and managing a wide range of academic and administrative tasks, including faculty support, academic scheduling, records management, and event coordination. The Administrative Assistant also supports the department’s science laboratories and sponsored research initiatives by facilitating procurement, scheduling, and compliance activities. A key aspect of the role includes serving as the first point of contact for students, visitors, and external stakeholders. This individual will triage inquiries, direct students to appropriate advisors or faculty, and foster a welcoming and professional environment within the department office. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a proactive approach to solving problems in a dynamic academic setting.

Requirements

• High school (or GED) level ability in grammar, spelling, basic composition, and math
• Strong knowledge of general office procedures, recordkeeping, and administrative workflow
• Understanding of budget management practices, including expense tracking, and reconciliation
• Familiarity with purchasing procedures, vendor communication, and supply management
• Knowledge of university operations and student support services

Responsibilities

• faculty support
• academic scheduling
• records management
• event coordination
• facilitating procurement
• scheduling
• compliance activities
• triage inquiries
• direct students to appropriate advisors or faculty
• foster a welcoming and professional environment within the department office

Benefits

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees