BWI Administrative Assistant (Fuel Farm)

Menzies Aviation•Baltimore, MD

About The Position

The Administrator Assistant position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.

Requirements

High school diploma or equivalent
Minimum 3 years’ experience working in a professional office environment.
Highly organized with the ability to multi-task and continually prioritize responsibilities.
High degree of self-assuredness and maturity
Excellent communication skills and client-service orientation
Ability to work well with all levels of management, staff, and clients.
Discrete, tactful, and highly professional
Ability to work independently with minimal supervision.
Demonstrated experience in handling sensitive and confidential information.
Dependable, reliable, and responsible in fulfilling obligations.
Possess a valid US driver's license.
Ability to read, write and speak fluent English.
Must pass pre-employment background and drug test.
Ability to lift up to 35 lbs.

Responsibilities

Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
Greet visitors and determine whether they should be given access to specific individuals.
Maintain the working area in a neat and orderly fashion.
Build professional relationships with customers and the team.
Schedule and confirm appointments and maintain event calendars.
Copy, file, and maintain paper and/or electronic documents and records.
Open, sort, and distribute incoming correspondence daily.
Prepare outgoing packages.
Assist with expense reports as needed.
Monitor station supply levels and order as necessary.
Prepare requisitions, orders, or other documents for purchase.
Code all invoices and process to corporate A/P in a timely manner.
Maintains billing records and other source documents, which accurately represent the operation of the company.
Enter and track candidate background orders and coordinate drug testing.
Arrange track and coordinate all badging activities including Badge applications, appointments scheduling, reporting and audits.
Arrange track and coordinate all Customs Seals applications, appointments, reporting and audits.
Assist with new hire paperwork.
Proactively seeks out additional work during downtime.
Take on additional tasks and responsibilities as needed.
Complete special projects as required.
Exemplify the desired culture and philosophies of the organization.
Safety and security are the responsibility of each employee.
All other tasks as requested by department managers and/or the General Manager.