Administrative Assistant

Caterpillar Inc.•Irving, TX

3d•$29 - $51•Onsite

About The Position

Caterpillar is seeking an experienced Administrative Assistant to support leaders and teams within Global Government & Corporate Affairs (GGCA) based in Irving, Texas. The successful candidate will bring strong executive presence, discretion, and initiative while managing a wide range of administrative responsibilities and stakeholder interactions. As a trusted partner to senior leaders, this individual will support a dynamic team responsible for government affairs, public policy, executive and employee communications.

Requirements

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Conduct themselves with diplomacy and professionalism, and enjoy meeting and helping people.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Office Administration: Knowledge of office administration activities; proficient in carrying out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Microsoft Office: Advanced knowledge of Microsoft Office products (Microsoft Outlook, Excel, and PowerPoint); Advanced levels of understanding and skill in modifying software applications, utilizing advanced functions in word processing or spreadsheet applications, and advanced graphics.

Nice To Haves

Bachelor’s degree and/or significant experience supporting leaders of departments and organizations as well as large and diverse teams.
Significant experience supporting senior leaders, executives, or large cross-functional organizations.
Experience supporting Government Affairs, Public Policy, Corporate Communications, Legal, Public Relations, or other highly visible corporate functions.
Strong executive presence and the ability to interact confidently with senior leaders, government officials, external stakeholders, and business partners.

Responsibilities

Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones and stakeholder groups.
Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and expense reporting.
Create, edit, and format high-quality presentations, reports, and other meeting materials for leadership and team use.
Support the preparation and execution of internal and external meetings, including meeting logistics, materials, agendas, and follow-up actions.
Maintain organizational records, budget tracking information, records retention documentation, and other administrative reporting tools.
Plan, coordinate, and execute team meetings, events, leadership visits, and employee engagement activities.
Build effective relationships with internal and external stakeholders while serving as a professional representative of the organization.
Exercise a high degree of confidentiality, professionalism, and sound judgment when handling sensitive business information and executive communications.
Anticipate administrative needs, proactively identify solutions, and help ensure efficient workflow and operational effectiveness across the team.
Demonstrates strong strategic planning and meeting management skills, including the ability to attend leadership meetings, capture key decisions, identify action items, establish accountability, and help drive follow-through on priorities.