Administrative Assistant

Shrewsberry & Associates LLC•Indianapolis, IN

23d•Onsite

About The Position

The Administrative Assistant will provide administrative support across the organization. Responsibilities include answering and directing phone calls, greeting visitors, coordinating events and front-desk activities, arranging continuing education registrations, and distributing mail and packages. Signed confidentiality agreement required. This role is part time with flexible hours requiring a minimum of 30 hours a week.

Requirements

Ability to maintain confidential information.
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite.
Excellent communication and organizational skills
Multitasking and time-management skills
Customer service skills and professionalism
Experience with event coordination

Responsibilities

Answer, screen, and forward incoming phone calls.
Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person.
Receive, sort and distribute daily mail/deliveries.
Order front office supplies and keep inventory levels acceptable based on office needs.
Update calendars, schedule meetings, and arrange travel and accommodations.
Continuing Education/Professional Development registration
Data entry, forms creation, forms completion, and type correspondence.
Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services
Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices
General upkeep of front office space, i.e., spot clean and water plants
Event coordination, including catering and clean up for various office events
Create shipping labels for outgoing packages via FedEx account. Aid in certified mailing.
Administrative tasks on billable project work, as needed.