Administrative Assistant

Easterseals PORT•Ahoskie, NC

1d•$16 - $19•Onsite

About The Position

Do you enjoy keeping things organized, supporting leadership, and helping an office run smoothly day to day? Easterseals PORT Health is seeking a dependable and detail-oriented Administrative Assistant to join our office in Ahoskie. This is a visible, trusted role where your organization, judgment, and follow-through make a real difference in how the office functions every day. You will help manage daily administrative needs, support executive-level priorities as directed by the Executive Assistant, and contribute to a professional, welcoming environment for staff, visitors, and clients. Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services two years in a row! Your Role in Our Mission At Easterseals PORT Health, the work we do every day supports individuals and families across North Carolina and Virginia. In this role, you help make that work possible by supporting the leadership and operations behind the scenes. The Administrative Assistant helps ensure the day runs smoothly by providing essential front-office and administrative support. This includes answering phones, greeting visitors, supporting meetings, and maintaining an organized environment. Handling these tasks allows our leaders and teams to stay focused on delivering services and advancing our mission.

Requirements

2+ years of administrative or office support experience preferred
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational skills and clear communication
High attention to detail and follow-through
Ability to handle sensitive situations with professionalism and discretion
Professional, approachable demeanor and good judgment
Ability to work both independently and collaboratively
Comfort working in an environment with fluctuating priorities and varying workloads
Willingness to learn internal departments and call-routing protocols

Responsibilities

Serve as a professional and courteous first point of contact for visitors, clients, and employees.
Answer and direct incoming phone calls with professionalism, discretion, and sound judgment.
Sort and distribute incoming mail and packages, prepare outgoing mail, monitor and replenish postage meter funds, order and maintain office and breakroom supplies, copy and bind meeting materials, and complete mail merges as needed.
Support meeting logistics including set up and reset of conference rooms before and after meetings to ensure a clean, organized, and professional environment.
Assist with special projects and administrative initiatives, handle sensitive information with discretion and confidentiality, and develop an understanding of internal departments and call-routing protocols.