Administrative Assistant

Shriners Hospitals for Children • Chicago, IL

4d

About The Position

Shriners Children’s is seeking a Patient Care Services Administrative Assistant to support the Market Director of Patient Care Services/Nurse Executive. This role is crucial in assisting with the planning, organization, and implementation of activities essential to the administration of patient care services. The Administrative Assistant will maintain an orderly and efficient work environment by performing various administrative duties.

Requirements

• High School diploma / GED
• Intermediate level of experience with Microsoft Suite of products

Nice To Haves

• 3-5 years administrative experience

Responsibilities

• Performs secretarial and clerical support for the Director of Patient Care Services and administrative staff and PCS Managers as directed.
• Transcribes correspondence, types policies and procedures, memos, reports, budgets and other materials required for the Director and/or assigned staff in an accurate and timely manner.
• Answers telephones, directs calls to appropriate individuals or departments; records and conveys clear messages and prioritizes incoming calls for the Director.
• Schedules PCS departmental meetings as directed; notifies appropriate personnel; attends meetings, records and transcribes accurate meeting minutes in a timely manner.
• Provides back-up telephone support and secretarial support for Administrator, Directors and PCS Managers.
• Keeps calendar accurate and up-to-date, schedules meetings in an organized and timely manner.
• Balances department commitments and ensures schedules do not overlap.
• Screens telephone calls and greets visitors in a courteous and professional manner and directs them to appropriate individuals who can handle their request, question, or problem.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED