Administrative Assistant

Campbell Property Management•Riviera Beach, FL

17d•Onsite

About The Position

We are seeking a professional, organized, and customer-focused Administrative Assistant to support the daily operations of our community association management office. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment while providing exceptional service to residents, board members, vendors, and visitors.

Requirements

Professional, organized, and customer-focused demeanor.
Detail-oriented with excellent communication skills.
Ability to thrive in a fast-paced environment.
Provide exceptional service to residents, board members, vendors, and visitors.
Proficiency in preparing, organizing, and maintaining files.
Experience processing architectural review applications.
Ability to enter, track, and follow up on maintenance work orders.
Skills in coordinating vendor appointments and scheduling.
Experience preparing correspondence, notices, and meeting packets.
Ability to assist with community mailings and resident communications.
Capability to maintain office supplies and place orders.
Proficiency in scanning, filing, and organizing documents.
Skill in updating homeowner information and maintaining database records.
Ability to assist with special projects and daily administrative tasks.
Understanding of maintaining confidentiality.
Experience supporting board meetings by preparing agendas, materials, and minutes.

Responsibilities

Answer and direct incoming phone calls in a courteous and professional manner.
Greet residents, homeowners, vendors, and guests while providing exceptional customer service.
Assist residents with general inquiries and process requests in a timely manner.
Prepare, organize, and maintain resident, homeowner, and vendor files.
Process architectural review (ACC/ARC) applications and maintain accurate records.
Enter, track, and follow up on maintenance work orders.
Coordinate vendor appointments and assist with scheduling maintenance and inspections.
Prepare correspondence, notices, meeting packets, and other administrative documents.
Assist with community mailings, newsletters, and resident communications.
Maintain office supplies and place orders as needed.
Scan, file, and organize electronic and paper documents.
Update homeowner information and maintain accurate database records.
Assist the Community Association Manager with special projects and daily administrative tasks.
Maintain confidentiality of homeowner and association information.
Support board meetings by preparing agendas, meeting materials, and minutes as assigned.